supervising administrative officer

3 days ago

Central Visayas, Philippines Department of Social Welfare and Development Central Office - Government Full time

There have been 0 applications for this position
* This job opening has been viewed 11 times
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Job Description

We wish to inform you that DSWD Field Office VII, Cebu City has one vacant COS position:

TERMS OF REFERENCE

§ SUPERVISING ADMINISTRATIVE OFFICER – 1 SLOT

Salary Grade : 22 (Php 71,511.00)

Status of Employment : : Contract of Service

Location/Office : Visayas Disaster Resource Center

Program/Division/Unit : : Visayas Disaster Resource Center

Reports to : Chief Administrative Officer

Positions supervised : AO V, AO IV, AO III, AOII, AOI, WH II, ADAS II, AA VI

MINIMUM QUALIFICATION STANDARDS:

Education :

Bachelor's Degree relevant to the job


Experience :

Three (3) years of relevant experience


Training :

Sixteen (16) hours of relevant training


Eligibility :

None Required

PREFERRED QUALIFICATION:

Education :

Bachelor's Degree preferably in Engineering, Management, Business / Public Administration, Supply Chain Management, Logistics Management or any other related courses.


Experience :

At least five (5) years of experience in supervisory / management related to logistics, production, warehousing, donations, quality assurance and volunteers' deployment.


Training :

At least forty (40) hours of training on supervisory / management related to logistics, production, warehousing, donations, quality assurance and volunteers' deployment.


Additional Competency :

Above average knowledge on use of MS Office; great attention to details; above average knowledge in planning, organizing, accounting; above average knowledge on humanitarian supply chain management; with excellent written and oral communications skills; able to work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION:

Under direction and with substantial latitude for the exercise of independent judgment, serves as the Assistant Head for the Visayas Disaster Resource Center.

FUNCTIONS & RESPONSIBILITIES:

1. Directs, supervises, and coordinates the review of Standard Operating Procedures (SOPs), policies, guidelines, systems and processes pertaining to humanitarian supply chain;

2. Acts as overall in-charge in the absence of the Head of VDRC as delegated;

3. Provides technical and administrative support to the Head of VDRC;

4. Implements policies / mechanisms to ensure transparency and efficiency;

5. Supervises the implementation of the relief allocation plan in a timely manner;

6. Supervises the integration / consolidation of programs, activities and project of NRLMB in the Work and Financial Plan (WFP) which include targets, schedules and performance metrics;

7. Reviews outputs of subordinates against performance standards and provide inputs to the Head of Office in rating staff performance and identifying gaps and necessary interventions;

8. Updates the Head of NRLMB on the status of its deliverables / tasks regularly;

9. Provides supervisory and consultative assistance / services to partner / stakeholders and FOs counterpart to address the challenges encountered in the humanitarian supply chain management;

10. Acts as a resource person during seminars / trainings / workshops related to humanitarian supply chain management;

11. Attends meeting, conferences and other activities in behalf of the Head of VDRC as delegated;

12. Performs other tasks as may be required by the Head of VDRC

Applicants should be guided on the following Criteria for Evaluation:



CRITERIA

EQUIVALENT RATING

Education (E)

25\%

Training (T)

10\%

Experience (E)

25\%

Written Examination:

Initial Qualifying Test (IQ)

Special Exam (Technical)


10\%

15\%

Competency-Based Interview

10\%

IPCR or any related Performance Assessment/Review

5\%

TOTAL

100\%

Interested and qualified applicants must fill out and attach the complete scanned copies of the following documents through the link below on or before July 8, 2024:

Supervising Administrative Officer -

1.Application Letter addressed to Director Shalaine Marie S. Lucero of DSWD Field Office VII (specifying the position applied for and its date of publication);

2. Duly accomplished Personal Data Sheet with passport sized picture and signature and Work Experience Sheet

3. Copy of authenticated civil service eligibility/Professional License (if applicable);

4.Copy of Transcript of Records and Diploma;

5.Copy of relevant trainings and seminars attended;

6. Copy of performance rating in the last rating period (for government employees) or its equivalent for external applicants

Note: Requests for extension of submission and application with incomplete documents will not be screened.

This office highly encourages interested and qualified applicants including persons with disability (PWD), members of indigenous communities and those from any sexual orientation and gender identities (SOGI) for there shall be no discrimination in the selection of employees on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation. Also, this office prefers those non-smoker applicants.

For inquiries, please call Mr. Jerloyd R. Suello of the Human Resource Management and Development Division at telephone numbers / local 17121.

Thank you.


Job Summary

Date/Time Posted:
:31:36

Place of Assignment:
DSWD FO VII - VDRC, Philippines, Southeast Asia

Education:
Bachelor's Degree relevant to the job

Experience:
3 years of relevant experience

Training:
Sixteen (16) hours of relevant training

Eligibility:
none required

Employment Status:
Contract of Service

Available Positions:
1

Salary Grade:
SG 22 (Php 71,511.00)

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