cos_administrative officer iv_003966_nrlmb

PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT

We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant Contract of Service (COS) position with details as follows:

Office: National Resource and Logistics Management Bureau

ADMINISTRATIVE OFFICER IV

Item Number

:

003966

Compensation

:

Php 36,619.00

CSC PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Professional/Second Level Eligibility)

(COS/MOA workers to be hired must meet the qualification standards of the CSC for equivalent regular position, including additional requirements prescribed by the Hiring Office, except eligibility)

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education

:

Bachelor's degree preferably in Customs Administration, Political Science or any other courses relevant to the job vacancy

Training

:

At least eight (8) hours of relevant training

Experience

:

At least two (2) years of relevant experience including one (1) year of management related to warehouse, logistics, customs clearance facilitation/ processing/monitoring, legal and financial management, and quality control standard setting

Eligibility

:

None required

ADDITIONAL COMPETENCY:

Above average knowledge on the use of MS Office.
Great attention to details.
Above average knowledge on customs operations and legal references.
With a high level of written and oral communication skills.
Able to work harmoniously, competently and effectively even under pressure.

JOB DESCRIPTION:

Under general supervision, performs supervisory, technical, administrative, and support functions of the Resource Management Division (RMD) and does other related works.

FUNCTIONS AND RESPONSIBILITIES:

1. Acts as a Technical Staff of Donation Facilitation Section (DFS).
2. Provides technical support and monitors the transactions and activities of DFS.
3. Prepares and facilitates documentation relative to processing and releasing of DSWD consigned shipment of Foreign Donation.
4. Coordinates with other Government Agencies such as BOC, PPA, BPI etc. and Private Companies such as Shipping Lines, Airlines and Port / Cargo Terminals to expedite the processing and releasing of DSWD consigned shipment.
5. Prepares memorandum and other administrative correspondences of DFS.
6. Assists in the preparation of necessary documents for the annual procurement of Brokerage and Cargo Hauling Service Provider.
7. Attends activities and conferences relative to the procurement of Brokerage and Cargo Hauling Service Provider.
8. Monitors funds utilization for the contracted Service Provider.
9. Attends Inter-Agency meetings on rules, regulation and guidelines establishment pertaining to Donation Management.
10. Facilitates inspection, receiving and acceptance of both Local and Foreign In-Kind Donation.
11. Coordinates with NFA and processes rice procurement/acquisition
12. Prepares and secures required documents to process NFA billings
13. Facilitates allocation of both Local and Foreign In-Kind Donation.
14. Assists in the provision of needed details prior to the acceptance of Cash Donation of the Department.
15. Provides technical and consultative services to DSWD Field Offices, SWADAs and stakeholders/partners related to warehousing and logistics management/production of FFPs/internal control policies and standards implementation/ donation facilitation process and volunteers' assistance procedures.
16. Assists in the preparation of reportorial requirements on facilitated donation for the DSWD EXECOM/MANCOM and oversight agencies.
17. Performs other related tasks that may be assigned from time to time.

JOB OUTPUTS:
1. Deed of Donation and Acceptance;
2. Memorandum of Agreement (MOA) with donor organizations;
3. Acknowledgment Receipts for local in-kind donations;
4. Updated/reconciled Donation Monitoring Tool;
5. Procurement Documents for the procurement/hiring of Service Provider (Customs Brokerage and Cargo Hauling Services);
6. Facilitated release and receipt of Foreign Donation;
7. Facilitated Local-In Kind Donation;
8. Monthly CSMR;
9. Memoranda / Project Proposal/s, TORs and Feedback Reports;
10. Policy drafts, guidelines and standard operating procedures related to facilitation of in-kind donations.
Qualified applicants may apply online at and email/attach the following documents in a combined PDF file format on or before July 03, 2024:
Kindly fill out the Job Application Form through this
1. Application Letter stating the desired position, item number/code and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service;2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with recent passport-size picture and thumb mark and Work Experience Sheet (WES). You may download these forms by clicking this link;3. Authenticated or Photocopy of Transcript of Record and/or Diploma;4. Certificate/s of relevant trainings and seminars attended (if applicable);5. Certificate/s of Employment;6. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance7. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license; and 8. Performance Rating in the last rating period or any of its equivalent, if applicable.
Internal and external applicants from the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR). External applicants from private sectors: Certificate of Performance Rating from the latest employer. You may access the form through this link \_link.
Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Qualified applicants will be notified thru text message and/or email.
IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this

Applicants who fail to submit complete requirements through the said GOOGLE FORM within the publication period shall not be considered for the position.

Job Summary

Date/Time Posted:
:19:20

Place of Assignment:
Department of Social Welfare and Development, Philippines, Southeast Asia

Education:
Bachelor's Degree relevant to the job

Experience:
One (1) year of relevant experience

Training:
Four (4) hours of relevant training

Eligibility:
none required

Employment Status:
Contract of Service

Available Positions:
1

Salary Grade:
Php 36,619.00

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