High-Profile Administrative Support Specialist

2 weeks ago

Calabarzon, Philippines LoftyHire Full time
Executive Assistant Job Opportunity in Florida, USA

We are seeking a skilled and driven Executive Assistant to support a successful businessman based in Florida. If you're ready to elevate your career, this opportunity is for you.

Job Summary

This role involves providing administrative support to a high-profile individual, focusing on conducting research tasks, analyzing data, and preparing reports. You will also be responsible for managing schedules, coordinating logistics, and handling communications on behalf of the executive.

Key Responsibilities:
  • Conduct thorough research tasks as requested, providing clear and actionable information to support decision-making.
  • Analyze and summarize data from multiple sources to offer insights and recommendations.
  • Assist in the preparation of reports and presentations.
  • Manage and organize personal and professional documents, ensuring timely access to needed information.
  • Coordinate schedules, appointments, and meetings, handling all logistics and ensuring no conflicts.
  • Handle communications on behalf of the executive, including email management and other correspondence.
  • Assist in the planning, execution, and monitoring of special projects, often involving complex tasks and coordination across multiple stakeholders.
  • Develop and implement systems and processes to improve efficiency in personal and professional tasks.
  • Oversee the completion of high-priority tasks, ensuring they meet quality standards and deadlines.
Requirements:
  • Proven experience as an Executive Assistant with a focus on working with US clients.
  • Excellent verbal and written communication skills in English.
  • Ability to work in Eastern Standard Time (EST) and manage time effectively across various tasks.
  • Strong ability to conduct thorough research and present findings clearly and concisely.
  • Exceptional organizational skills with a strong attention to detail.
  • Proficient in using Google Workspace, email management tools, and other online collaboration platforms.
  • Proactive in identifying issues and providing solutions with minimal guidance.
  • Ability to handle sensitive information with discretion and integrity.
  • Experience with financial tasks.
  • Familiarity with legal and trust-related matters in the US, particularly in Florida.
  • Ability to anticipate the needs of the executive and act independently.
Estimated Salary: $60,000 - $80,000 per year

The estimated salary range is based on industry standards and the location of the job in Florida, USA.

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