Senior Administrative Coordinator

LoftyHire is a renowned headhunting agency specializing in identifying exceptional candidates for our esteemed clients. Our mission is to establish long-term relationships between top talent and visionary leaders.

We are currently seeking a highly skilled and motivated Senior Administrative Coordinator to support a successful entrepreneur based in Florida, USA.

Key Responsibilities:

• Conduct thorough research tasks as requested, providing clear, concise, and actionable information to inform decision-making processes.
• Analyze and summarize data from multiple sources to offer valuable insights and recommendations.
• Assist in the preparation of high-quality reports and presentations.
• Manage and organize personal and professional documents, ensuring timely access to relevant information.
• Coordinate schedules, appointments, and meetings, handling all logistical aspects and ensuring seamless transitions.
• Handle communications on behalf of the executive, including email management and other correspondence.
• Assist in planning, executing, and monitoring special projects, often involving complex tasks and coordination with multiple stakeholders.
• Develop and implement efficient systems and processes to enhance productivity in personal and professional tasks.
• Oversee the completion of high-priority tasks, ensuring they meet quality standards and deadlines.

Requirements:

• Proven experience as an Executive Assistant with a focus on working with US clients.
• Excellent verbal and written communication skills in English.
• Ability to work in Eastern Standard Time (EST) and manage time effectively across various tasks.
• Strong ability to conduct thorough research and present findings clearly and concisely.
• Exceptional organizational skills with a strong attention to detail.
• Proficient in using Google Workspace, email management tools, and other online collaboration platforms.
• Proactive in identifying issues and providing solutions with minimal guidance.
• Ability to handle sensitive information with discretion and integrity.
• Experience with financial tasks.
• Familiarity with legal and trust-related matters in the US, particularly in Florida.
• Ability to anticipate the needs of the executive and act independently.

Estimated Annual Salary: $60,000 - $80,000

Located in sunny Florida, this role offers a unique opportunity to elevate your career and make a lasting impact in the business world.