High-Level Administrative Support Specialist

4 weeks ago

Calabarzon, Philippines LoftyHire Full time

Job Title: Executive Support and Operations Manager

Job Summary: We are seeking a highly skilled and experienced Executive Support and Operations Manager to join our team at LoftyHire. As a key member of our team, you will provide administrative support to our clients and ensure the smooth operation of their daily activities.

Key Responsibilities:

  • Conduct research tasks as requested, providing clear and concise information to support decision-making.
  • Analyze and summarize data from multiple sources to offer insights and recommendations.
  • Assist in the preparation of reports and presentations.
  • Manage and organize personal and professional documents, ensuring timely access to needed information.
  • Coordinate schedules, appointments, and meetings, handling all logistics and ensuring no conflicts.
  • Handle communications on behalf of the executive, including managing emails and other correspondence.
  • Assist in the planning, execution, and monitoring of special projects, often involving complex tasks and coordination across multiple stakeholders.
  • Develop and implement systems and processes to improve efficiency in personal and professional tasks.
  • Oversee the completion of high-priority tasks, ensuring they meet quality standards and deadlines.

Requirements:

  • Proven experience as an Executive Assistant with a focus on working with US clients.
  • Excellent verbal and written communication skills in English.
  • Ability to work in Eastern Standard Time (EST) and manage time effectively across various tasks.
  • Strong ability to conduct thorough research and present findings clearly and concisely.
  • Exceptional organizational skills with a strong attention to detail.
  • Proficient in using Google Workspace, email management tools, and other online collaboration platforms.
  • Proactive in identifying issues and providing solutions with minimal guidance.
  • Ability to handle sensitive information with discretion and integrity.
  • Experience with financial tasks.
  • Familiarity with legal and trust-related matters in the US, particularly in Florida.
  • Ability to anticipate the needs of the executive and act independently.

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