Broker Assistant

2 weeks ago

Paranaque City, Calabarzon, Philippines Height Realty Inc Full time ₱250,000 - ₱500,000 per year

Job Summary:

We are looking for a Broker Assistant to provide comprehensive administrative and operational support to our Licensed Broker and the Sales and Marketing Department. This role plays a key part in ensuring smooth brokerage operations, efficient coordination of client transactions, and proper handling of real estate documentation.

Key Responsibilities

Administrative Support

  • Manage the broker's calendar and schedule client meetings, property viewings, and site visits.
  • Prepare, organize, and maintain contracts, agreements, listings, and client records.
  • Draft and format correspondence, reports, and other business documents.
  • Ensure all digital and physical filing systems are up to date and accurate.

Sales and Brokerage Coordination

  • Assist in preparing sales proposals, property listings, and marketing materials.
  • Coordinate with clients, agents, and brokers for inquiries, viewings, and documentation requirements.
  • Monitor property inventory, sales leads, and transaction progress.
  • Support the broker in implementing marketing and sales initiatives.

Documentation and Reporting

  • Maintain accurate records of listings, client information, and closed transactions.
  • Prepare weekly and monthly reports on sales performance and brokerage activities.
  • Assist with expense tracking, budget monitoring, and commission processing.

Client and Internal Coordination

  • Serve as a primary point of contact for client concerns and inquiries.
  • Handle calls, emails, and messages in a professional and timely manner.
  • Coordinate with internal departments such as Finance, HR, Admin, and Marketing to ensure seamless operations.

Qualifications

  • Bachelor's degree in Business Administration, Marketing, Real Estate Management, or any related field.
  • At least 1 year of experience in administrative, brokerage, or real estate support roles.
  • With a frontliner-ready appearance and a pleasing personality.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with real estate tools or systems is an advantage.
  • Strong organizational, communication, and multitasking skills.
  • High attention to detail and ability to maintain confidentiality.
  • Flexible, dependable, and willing to assist during property events, client meetings, and marketing activities.

Job Type: Full-time

Benefits:

  • Life insurance

Ability to commute/relocate:

  • Parañaque: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

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