Executive Assistant/Secretary

7 months ago


Quezon City, Philippines Anytime Cleaners Corp. Full time

Executive Assistant Job Description

We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.

Executive Assistant Requirements:

Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
High school diploma/College Graduate
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Must know how to drive is a plus


  • Executive secretary

    3 weeks ago


    PARANAQUE /PASAY CITY, Philippines Gtsai Full time

    An executive secretary, also known as an executive assistant, organizes activities and performs clerical duties for business executives. Their responsibilities include: Managing schedules: Maintaining an executive's agenda and planning appointments, meetings, conferences, and travel Handling communication: Answering and screening phone calls, responding to...

  • Executive secretary

    3 weeks ago


    PARANAQUE /PASAY CITY, Philippines Gtsai Full time

    An executive secretary, also known as an executive assistant, organizes activities and performs clerical duties for business executives. Their responsibilities include: Managing schedules: Maintaining an executive's agenda and planning appointments, meetings, conferences, and travel Handling communication: Answering and screening phone calls, responding to...

  • Secretary

    6 months ago


    Quezon City, Philippines Anytime Cleaners Corp. Full time

    Secretary: We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite,...

  • Secretary

    6 months ago


    Quezon City, Philippines Anytime Cleaners Corp. Full time

    Secretary: We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite,...

  • Executive Secretary

    3 weeks ago


    Makati City, National Capital Region, Philippines TahjNsdmm Management Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Secretary to join our team at Tahj/Nsdmm Management. This is an excellent opportunity for individuals who are passionate about providing exceptional administrative support and contributing to the growth of our organization.Job SummaryThe Executive Secretary will be responsible for...

  • Executive Secretary

    1 week ago


    Makati City, National Capital Region, Philippines Prestigious Law Firm Full time

    Job Title: Executive SecretaryWe are seeking an experienced Executive Secretary to join our team at Prestigious Law Firm.About the RoleThe ideal candidate will have a minimum of 1-2 years of experience as an Executive Secretary in a law firm setting, with a strong educational background in secretarial or a related field. They will possess excellent verbal...

  • Executive Secretary

    3 months ago


    Makati City, Philippines Multi-Mach International Incorporation Full time

    The Office Secretary is responsible for performing various administrative and clerical tasks to support the smooth operation of an office. This role involves managing communications, organizing schedules, maintaining records, and providing general administrative assistance to staff and visitors. Key Responsibilities: Administrative Support: Perform general...

  • Executive Secretary

    3 months ago


    Makati City, Philippines Multi-Mach International Incorporation Full time

    The Office Secretary is responsible for performing various administrative and clerical tasks to support the smooth operation of an office. This role involves managing communications, organizing schedules, maintaining records, and providing general administrative assistance to staff and visitors. Key Responsibilities: Administrative Support: Perform general...


  • Quezon City, Philippines Anytime Cleaners Corp. Full time

    Executive Assistant Job Description We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the...


  • Quezon City, National Capital Region, Philippines ITC CORP. Full time

    ITC Corp. is a dynamic company seeking a highly skilled Executive Secretary and Fleet Manager to join our team.The ideal candidate will provide high-level administrative support to our CEO, ensuring seamless daily operations.This role requires exceptional organizational skills, attention to detail, and the ability to multitask with ease.A valid driver's...

  • Executive Secretary

    2 months ago


    Cagayan de Oro City, Philippines CCPC Full time

    Job Overview: * Responsible for the day-to-day organization of the office's administrative and organizational tasks. Job Specifications (Minimum Requirements): 1. Candidate must possess a Bachelor's/College Degree in Commerce, Business/Office Administration, Financial Management, or any related business course 2. Able to maintain high work ethics, and a...

  • Executive Secretary

    2 months ago


    Cagayan de Oro City, Philippines CCPC Full time

    Job Overview: * Responsible for the day-to-day organization of the office's administrative and organizational tasks. Job Specifications (Minimum Requirements): 1. Candidate must possess a Bachelor's/College Degree in Commerce, Business/Office Administration, Financial Management, or any related business course 2. Able to maintain high work ethics, and a...


  • Cebu City, Philippines JMS Fuel Resources Full time

    Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalfWork closely with the General manager on required admin and support rolesMaintaining comprehensive and accurate recordsPerforming minor accounting dutiesOrganizing meetings, including scheduling, sending reminders,...

  • Executive Secretary

    4 months ago


    Quezon City, Philippines Silverdab Corporation Full time

    Duties and Responsibilities Greeting and assisting visitors to the office. Screening phone calls and routing callers to the appropriate party. Take detailed minutes during the meeting. Organize schedule of drivers and vehicle assignments. Assist in the preparation of regularly scheduled reports. Ensures operation of equipment by completing the preventive...


  • CEBU CITY (CAPITAL), Philippines JMS Fuel Resources Full time

    Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf Work closely with the General manager on required admin and support roles Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending...


  • CEBU CITY (CAPITAL), Philippines JMS Fuel Resources Full time

    Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf Work closely with the General manager on required admin and support roles Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending...

  • Executive Secretary

    4 months ago


    Quezon City, Philippines Silverdab Corporation Full time

    Duties and Responsibilities Greeting and assisting visitors to the office. Screening phone calls and routing callers to the appropriate party. Take detailed minutes during the meeting. Organize schedule of drivers and vehicle assignments. Assist in the preparation of regularly scheduled reports. Ensures operation of equipment by completing the preventive...

  • Executive Secretary

    4 months ago


    Quezon City, Philippines Silverdab Corporation Full time

    Duties and ResponsibilitiesGreeting and assisting visitors to the office.Screening phone calls and routing callers to the appropriate party.Take detailed minutes during the meeting.Organize schedule of drivers and vehicle assignments.Assist in the preparation of regularly scheduled reports.Ensures operation of equipment by completing the preventive...

  • Executive Secretary

    1 month ago


    QUEZON CITY, Philippines St. Jerome School of Novaliches, Inc. Full time

    SJS IS LOOKING FOR AN EXECUTIVE SECRETARY / SOCIAL MANAGER Educational & Professional Background 1. Bachelor’s Degree: Preferably in Business Administration, Communications, Marketing, or a related field. 2. Social Media Management: Experience managing social media platforms, including content creation, scheduling, and engagement with...

  • Executive Secretary

    1 month ago


    QUEZON CITY, Philippines St. Jerome School of Novaliches, Inc. Full time

    SJS IS LOOKING FOR AN EXECUTIVE SECRETARY / SOCIAL MANAGER Educational & Professional Background 1. Bachelor’s Degree: Preferably in Business Administration, Communications, Marketing, or a related field. 2. Social Media Management: Experience managing social media platforms, including content creation, scheduling, and engagement with...