Executive Assistant Coordinator

11 hours ago


Quezon City, National Capital Region, Philippines Asiatraders Corporation Full time

Job Summary

We are seeking an experienced Executive Assistant Coordinator to join our team at Asiatraders Corporation. In this critical role, you will provide administrative support to our top-level executives, ensuring the smooth operation of our organization.

Key Responsibilities

  • Manage schedules and calendars for executives, coordinating appointments, meetings, and travel arrangements.
  • Prepare and review correspondence, ensuring timely responses and proper documentation.
  • Plan and coordinate meetings, taking detailed minutes and following up on action items.
  • Prepare various documents, reports, presentations, and correspondence as needed.
  • Plan and book travel, including flights, accommodations, and itineraries for executives.
  • Maintain accurate and organized records, files, and databases.
  • Oversee office supplies and equipment, ensuring availability and proper functioning.
  • Handle sensitive and confidential information with utmost discretion and integrity.
  • Assist with special projects and initiatives as directed by executives.

Requirements

  • Education: Bachelor's degree in Office Management or a related field.
  • Experience: Proven experience (3-5 years) in an administrative or secretarial role, preferably supporting high-level executives.
  • Technical Skills: Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with office equipment.
  • Communication Skills: Strong written and verbal communication skills with the ability to interact professionally with diverse groups.
  • Organizational Skills: Exceptional time-management and organizational abilities.
  • Attention to Detail: High level of accuracy in tasks and attention to detail.
  • Problem-Solving: Ability to proactively address issues and find efficient solutions.
  • Discretion: Demonstrated ability to handle confidential and sensitive information.


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