Transaction & Operations Coordinator (Remote | EST Hours)

2 weeks ago

Work from Home, Philippines CASA One Residential Full time ₱144,000 - ₱216,000 per year

Type: Full-Time | Must be available during U.S. Eastern Standard Time (EST) hours

About CASA One Residential

CASA One Residential is a U.S.-based real estate investment company specializing in acquiring, structuring, and reselling residential properties. We manage every stage of the investment cycle — from acquisition and transaction management to disposition — with a focus on operational excellence, speed, and data accuracy.

We are seeking a Transaction & Operations Coordinator to own the process of taking deals from contract to close. This is a hands-on, detail-oriented role for someone who understands real estate transactions and can manage multiple properties and partners in parallel.

Key Responsibilities

1. Transaction Coordination

  • Manage and maintain the Transaction Coordination Sheet (TC Sheet) to track all active deals.
  • Coordinate daily with title companies, the acquisitions team, and the dispositions team.
  • Follow up with title companies to verify lien status, escrow progress, title clearance, and closing timelines.
  • Track and manage deadlines, documents, signatures, and status updates for all contracts.
  • Ensure all deal files are accurate, complete, and compliant with internal standards.
  • Maintain organized digital records in Google Drive, REsimpli, and Coda.
  • Provide consistent communication and updates to internal teams and leadership.

2. Disposition and Seller Support

  • Assist the disposition team by posting properties, updating listings, and managing investor communications.
  • Call investors to share property details, gather feedback, and update buyer lists.
  • Support sellers when needed, including relocation or housing assistance for foreclosure cases.
  • Coordinate with property managers, rental agencies, or relocation programs when applicable.

3. Operational Reporting and Process Management

  • Prepare weekly transaction and closing reports for leadership.
  • Identify and document process gaps, proposing solutions for smoother operations.
  • Maintain strong alignment with both acquisitions and dispositions to ensure deal flow efficiency.

Qualifications

Required:

  • 2+ years of experience in real estate transaction coordination, title, or back-office administration.
  • Strong understanding of title, escrow, contracts, and closing procedures in U.S. real estate.
  • Proven ability to manage multiple deals simultaneously while maintaining accuracy and attention to detail.
  • Excellent written and verbal English communication skills.
  • Professional and confident phone presence when speaking with title companies, sellers, and buyers.
  • Highly organized and proactive — able to identify issues before they become problems.
  • Available to work full-time during EST hours.

Preferred:

  • Experience with real estate investment firms or wholesaling operations.
  • Familiarity with tools such as REsimpli, PropStream, Google Workspace, Coda, and QuickBooks.
  • Prior experience working directly with U.S.-based title companies.

How to Apply

To apply, record a short video (under 5 minutes) and include the following:

  • Introduce yourself and your professional background.
  • Describe your experience in real estate — what part of the transaction cycle are you most familiar with?
  • Explain how you've tracked and managed multiple transactions before.
  • Share your experience communicating with title companies or sellers.
  • Tell us why you believe you're the right fit for this role.

Submit your video via Loom (make sure sharing permissions are enabled).

Job Type: Full-time

Base Pay: Php Php410.00 per hour

Expected hours: 45 – 55 per week

Benefits:

  • Paid training
  • Work from home

Work Location: Remote

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