admissions and student services coordinator

ADMISSIONS AND STUDENT SERVICES COORDINATOR

At Heritage Career Institute, we are dedicated to advancing healthcare education and preparing the next generation of nursing professionals. Our commitment to academic excellence, innovative teaching methods, and hands-on learning experiences sets the foundation for our students to excel in their nursing careers.

We are looking for a dedicated and highly organized ADMISSIONS & STUDENT SERVICES COORDINATOR to join our team. This role plays a vital part in guiding prospective students through their academic journey—from inquiry to enrollment—and providing ongoing support throughout their stay in the institution.

This is a part-time position that requires up to 10 hours per week, depending on the management approval. Your permanent Shift will be during the OPENING OPERATIONS (AM) Eastern Standard Time, specifically 9:30AM to 1:00PM EST.

Position Summary:

Position: Admissions & Student Services Coordinator

Initial Employment Status: Probationary, Part-Time

Reporting To: School Director

Start Date: 1 week after signing the Offer Letter

Work Schedule: : 9:00 AM to 1:00 PM Eastern Standard Time (EST)

Rendering Hours: up to 10 hours per week (depending on the management approval)

Compensation (Monthly): 85 pesos per hour

Responsibilities of Admissions & Student Services Coordinator

The Admissions Office at Heritage Career Institute, plays an important role in the recruitment of potential enrollees to the Institution's healthcare programs. The Admissions & Student Services Coordinator will be the primary contact for applicants, providing the necessary information about their inquiries, and assisting them with the application and enrollment process.

This Job Description will be outlined in detail for you to further understand your role.

ADMISSIONS & STUDENT SERVICES COORDINATOR

Reports to: School Director

Collaborates with: Registrar, Clinical Coordinator, Finance Coordinator, Marketing & Communications Coordinator

Primary Focus: Full student-journey management (inquiry → graduate → alumni) plus catalog and front-end compliance

Key Responsibilities:

Recruitment & Enrollment:

• Respond to inquiries, conduct tours, and manage online application files
• Coordinate open houses and information sessions with Marketing Team
• Verify admission documentation (high school diploma, transcripts, test scores)
• Prepare enrollment agreements and coordinate with Finance for tuition setup
• Manage lead tracking and CRM system

Student Support:

• Organize orientation and track attendance/satisfaction
• Coordinate tutoring or academic advising referrals
• Maintain student communication (announcements, policy updates)
• Handle student complaints and grievances (initial contact)

Accreditation / Compliance Duties:

• Maintain and annually update school catalog (dates, tuition, policies, disclosures)
• Archive marketing materials and advertising samples for CIE review
• Ensure admissions and enrollment forms match approved templates
• Track placement data, competitor school's tuition information, and surveys for annual reporting (employment rates, salary data)
• Maintain evidence online folder for recruitment, orientation, and placement outcomes
• Ensure all marketing claims are accurate and substantiated

Qualifications:

• Bachelor's degree in Communication, Education, Psychology, Business Administration, or a related field.
• Has background experience in Admissions, Student services, or Customer service is required.
• Strong communication, interpersonal, and customer-service skills in making calls.
• Has keen attention to detail in reviewing and verifying documents to ensure accuracy
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office, Google Workspace, and general administrative tools.
• Ability to work with minimal supervision and maintain confidentiality.
• Ability to work during AM EST hours without any conflicting schedule
• Must NOT engage in any other employment, consulting, or business activity (whether full-time or part-time) that may create a conflict of interest with the Institution.

Requirements:

Submit a copy of your resume to and via Indeed.

Please make sure that you have read the Position Summary.

No counter offers will be accepted.

Only shortlisted applicants will be contacted for an interview.

You are required to fill out this application form:

Job Type: Part-time

Pay: Php85.00 per hour

Expected hours: 8 – 10 per week

Benefits:

• Paid training
• Work from home

Education:

• Bachelor's (Required)

Experience:

• Customer service: 2 years (Required)
• Admissions: 1 year (Required)

Work Location: Remote