Transaction Coordinator Specialist

2 weeks ago

Work from Home, Philippines Sphere Rocket VA Full time ₱336,000 - ₱648,000 per year

Role Overview:

Manage real estate transactions from contract to close, ensuring accuracy, compliance, and smooth communication among all parties involved.

Key Responsibilities:

  • Review contracts, addendums, and compliance documents for accuracy.
  • Manage transaction platforms (Dotloop, Brivity, KW Command) for document upload, signatures, and tracking.
  • Coordinate with buyers, agents, lenders, attorneys, inspectors, and title/escrow officers.
  • Schedule property inspections, walkthroughs, closings, and moving logistics.
  • Maintain transaction checklists and update CRM with client details and status.
  • Provide weekly updates to clients, agents, and brokers on transaction progress.
  • Handle commission statements, utility readings, smoke certifications, and post-closing plans.
  • Prepare offer documents and assist with new construction and resale transactions.

Concierge Support:

  • Answer calls, relay inquiries to agents, and maintain trackers.
  • Coordinate vendors such as lenders, inspectors, title companies, and warranty providers.

Experience & Skills:

  • Proven experience as a Transaction/Listing Coordinator (VA experience preferred).
  • Strong English communication skills, written and verbal.
  • Proficiency in Dotloop, Brivity, KW Command, and G Suite.
  • Familiarity with MLS systems (Greater Greenville, Matrix, Spartanburg, Paragon).
  • Highly organized, detail-oriented, and experienced in managing multiple transactions.

Tools Used:

Brivity, Dotloop, KW Command, MLS (Matrix, Spartanburg, Paragon), CTE, Canva, Tax CRS, ShowingTime, Google Workspace, Dropbox

Job Type: Full-time

Pay: Php28, Php54,000.00 per month

Benefits:

  • Work from home

Work Location: Remote

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