General Specialist

1 week ago

Work from Home, Philippines Sphere Rocket VA Full time ₱30,000 - ₱60,000 per year

We are seeking a detail-oriented and proactive General Specialist to support real estate operations, transaction coordination, and administrative processes. This role plays a key part in keeping transactions organized, ensuring compliance with deadlines, and maintaining smooth communication between clients, agents, and partners.

Key Responsibilities

Transaction & Document Management

  • Assist with drafting contracts, disclosures, and due diligence documents.
  • Collect, verify, and organize proof of completed inspection repairs.
  • Maintain and label all transaction documents in company systems for easy access and compliance.
  • Collaborate with the Transaction Coordinator to track contingencies, inspections, and closing timelines.
  • Ensure all deadlines are met and documents are submitted accurately and on time.

Listing & Marketing Support

  • Assist with listing preparation, MLS input, and post-listing administrative tasks.
  • Manage and clean up reverse prospect lists to improve targeting and follow-up.
  • Draft and send email blasts for property promotions, open houses, and outreach campaigns.

Administrative Coordination

  • Provide general administrative support to keep closings and team operations on track.
  • Maintain up-to-date transaction records and client communications.
  • Support inter-department coordination to ensure seamless workflows and information sharing.

Experience and Proficiency

  • Prior experience as a VA in real estate, brokerage, or transaction coordination is preferred.
  • Strong familiarity with contracts, disclosures, and real estate transaction documents.
  • Proficiency in CRM systems, MLS platforms, and email marketing tools.
  • Excellent written and verbal English communication skills.
  • Exceptional organizational and multitasking abilities.
  • Detail-oriented with a proactive, problem-solving mindset.
  • Ability to coordinate across multiple divisions while maintaining accuracy and efficiency.

Job Type: Full-time

Benefits:

  • Work from home

Work Location: Remote

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