Transaction Coordinator IV

4 days ago

Work from Home, Philippines Sphere Rocket VA Full time ₱400,000 - ₱600,000 per year

Overview

The Transaction Coordinator oversees real estate transactions from contract to close, ensuring all details are accurate, deadlines are met, and communication remains seamless between clients, agents, and vendors. This role also supports CRM organization, email management, and light marketing tasks to maintain smooth daily operations.

Key Responsibilities

Transaction Coordination

  • Track all active files from contract to close, ensuring accuracy and compliance.
  • Manage communication with clients, agents, and vendors throughout the transaction process.
  • Review each transaction for missing documents, deadlines, and compliance items.

CRM & Data Management

  • Maintain and update records in Lofty and Folio, including notes, pipelines, and contact details.
  • Input and organize data from forms and submissions into the CRM and contract systems such as Dotloop.
  • Manage inbound leads and assign them to appropriate agents or departments.

Email & Communication Management

  • Monitor shared inboxes, respond to standard inquiries, and flag priority emails.
  • Coordinate communication across team channels, ensuring all updates are logged in the CRM.
  • Provide daily updates to the operations team and leadership on pending tasks or issues.

Scheduling & Task Tracking

  • Manage team and client calendars, including virtual meetings and closing schedules.
  • Track progress of daily tasks and ensure completion within Lofty and Folio.
  • Send appointment confirmations and reminders.

Documentation & Quality Control

  • Upload, organize, and manage transaction documents in relevant platforms.
  • Maintain consistency in data entry and document formatting.
  • Ensure all transaction materials meet compliance standards.

Reporting & Support

  • Provide daily summaries highlighting completed tasks, pending items, and red flags.
  • Assist with recruiting-related data tracking and follow-ups as needed.
  • Gather and organize marketing materials such as photos, testimonials, and closing updates.

Skills and Qualifications

  • Excellent written and verbal communication skills.
  • Proven experience managing real estate transactions from contract to close.
  • Proficiency with CRM systems (preferably Lofty) and document management tools (Dotloop, Folio).
  • Experience using real estate form software (e.g., Zipforms).
  • Strong organizational and time management abilities.
  • Familiarity with AI tools (e.g., ChatGPT) for workflow efficiency.
  • Leadership experience is a plus.

Job Type: Full-time

Benefits:

  • Work from home

Work Location: Remote

  • Transaction Coordinator Specialist

    2 weeks ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱336,000 - ₱648,000 per year

    Role Overview:Manage real estate transactions from contract to close, ensuring accuracy, compliance, and smooth communication among all parties involved.Key Responsibilities:Review contracts, addendums, and compliance documents for accuracy.Manage transaction platforms (Dotloop, Brivity, KW Command) for document upload, signatures, and tracking.Coordinate...

  • Transaction & Operations Coordinator (Remote | EST Hours)

    2 weeks ago

    Work from Home, Philippines CASA One Residential Full time ₱144,000 - ₱216,000 per year

    Type: Full-Time | Must be available during U.S. Eastern Standard Time (EST) hoursAbout CASA One ResidentialCASA One Residential is a U.S.-based real estate investment company specializing in acquiring, structuring, and reselling residential properties. We manage every stage of the investment cycle — from acquisition and transaction management to...

  • Transaction Operator

    2 weeks ago

    Work from Home, Philippines CASA One Residential Full time ₱12,400 - ₱19,400 per year

    Transaction Operator & Analyst (Real Estate Disposition)Location: Remote (U.S. EST Hours)Type: Full-Time or Part-Time (Flexible for the right candidate)About CASA One ResidentialCASA One Residential is a U.S.-based real estate investment company focused on acquiring, structuring, and reselling residential properties across Florida.We operate end-to-end —...

  • Listing & Transaction Management

    4 days ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱80,000 - ₱120,000 per year

    OverviewThe Listing and Transaction Coordinator manages the administrative side of real estate listings and transactions, ensuring accuracy, compliance, and efficiency across all stages—from pre-listing to closing.Key ResponsibilitiesListing & Transaction ManagementUpdate and track listings, sales, and transactions following established procedures.Manage...

  • Real Estate Sales Admin/Transaction Coordinator

    2 days ago

    Work from Home, Philippines Wingman Group Full time ₱2,500,000 - ₱4,000,000 per year

    As a Real Estate Sales Admin/Transaction Coordinator, you'll play a vital role in overseeing and managing our commercial/retail/industrial properties.Key Responsibilities:Administrative Support:Scheduling meetings with home buyers and sellersUpdating of transaction management systemsDrafting of a listing agreementProofread and manage contractsDocumentation...

  • Customer Support Coordinator

    4 days ago

    Work from Home, Philippines Virtua Outsourcing Solutions Full time ₱31,200 - ₱52,000 per year

    Are you a proactive communicator who thrives on helping others and keeping things organized? Join our team as a part-time Customer Service Coordinator, working from the comfort of your own home. You'll be the vital link between our customers and field representatives, managing communications and scheduling with flexibility and purpose.Key...

  • Client Care Coordinator

    6 days ago

    Work from Home, Philippines Vitalis Outsourcing Full time ₱300,000 - ₱600,000 per year

    Job Overview:We are seeking a highly organized and personable Client Care Coordinator to manage our client database, nurture relationships, and support marketing and outreach initiatives. This role is ideal for someone who loves creating meaningful client experiences, enjoys connecting with people, and can balance administrative precision with warm...

  • Towing company account coordinator

    4 days ago

    Work from Home, Philippines GLOBAL PACIFIC SUPPORT Full time ₱400,000 - ₱600,000 per year

    GLOBAL PACIFIC SUPPORT is looking for a dedicated Towing Company Account Coordinator to join our dynamic team. In this role, you will be the primary liaison between our client towing companies and our service operations, ensuring that all account activities run smoothly and effectively. Your focus will be on delivering exceptional service and support to our...

  • General Specialist

    1 week ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱30,000 - ₱60,000 per year

    We are seeking a detail-oriented and proactive General Specialist to support real estate operations, transaction coordination, and administrative processes. This role plays a key part in keeping transactions organized, ensuring compliance with deadlines, and maintaining smooth communication between clients, agents, and partners.Key...

  • Bookkeeping and Payroll Coordinator

    1 week ago

    Work from Home, Philippines Cleardesk Full time $40,000 - $60,000 per year

    Job InformationDate Opened09/16/2025Job TypeFull timeIndustryOther/Not ClassifiedRemote JobJob DescriptionThis is a remote position.Do you find satisfaction in balanced books, clean reports, and smooth payroll runs? Want a remote role where your skills actually make a difference every single day? At ClearDesk, you'll get the stability of long-term placement,...