HR Operations Specialist

6 days ago

Quezon City, National Capital Region, Philippines The Outsourcing Partners Full time ₱30,000 - ₱60,000 per year

This is a remote position.

Your Role: 
As an HR Operations Specialist on a Part Time basis, you will help ensure a positive employment experience for our internal team of employees. You will act as the first point of contact for HR questions. You will support the HR Manager in maintaining employee-related data and processes across the entire employee lifecycle. This will include offer generation, onboarding, annual review preparation, and offboarding. In addition to employee-related administrative activities, you will work with the Head of HR Operations on projects and enhancements to achieve a high level of employee satisfaction.

What you'll do: 

  • You will support a multitude of HR activities including but not limited to:

General HR Administration

  • You liaise with external partners (payroll providers in 4 different countries, insurances, and benefit providers) for all HR operational matters
  • Tracking and compliance of time off and absence management using PurelyHR
  • Organization and maintenance of personnel records
  • You support key people processes such as performance reviews
  • You are responsible for continuous update of the organization chart
  • You will support additional functional and cross-functional projects
  • You will manage the HR inbox and act a main contact for HR Operations questions
  • Reviewing data and running reports related to standard HR and Recruiting KPIs
Employee Onboarding 
  • You support the HR Manager in a flawless onboarding of new employees
  • You draft the onboarding plans and organize materials related to onboarding
  • You ensure that all relevant documentation is available to process payroll in four different jurisdictions (Switzerland, UK, USA, and Germany)
  • You coordinate the new joiner's first day including IT onboarding
  • You ensure that the relevant check-ins are taking place
Internal Communication 
  • You support HR-related communication activities including new joiner announcements, promotions, and employee anniversaries
  • You manage people related data in the events calendar including employee birthdays and anniversaries
  • You are responsible for updating and developing the HR SharePoint site and ensuring accuracy of contact lists
Requirements
  • You must have authorization to work in the Philippines and previous experience supporting employees in the US, UK and / or Europe and the desire to work part time hours
  • Ideally, you have at least 5 years of experience in HR operations within a multi-national company
  • You are a motivated individual willing to learn and grow implementing new procedures and processes
  • You are detail oriented with a proven ability to deliver high-quality and accurate outputs
  • You have strong organizational skills, see colleagues as your customers and you are comfortable working in a fast-paced, changing environment
  • You are proficient with Excel and have worked in Microsoft/SharePoint environment and are comfortable with new technologies
  • You have strong listening and documentation skills and exhibit empathy as you consider employees' questions and requests
  • You ideally have a university degree or equivalent
  • You are and excellent communicator, fluent in English, German is desirable
  • You are willing to work within hours that align with our offices, typically 12-17:00 CET
Benefits
  • Permanent work from home
  • Non-Taxable Allowances
  • HMO
  • Internet Reimbursement
  • Training & Development

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