Executive Assistant with Notion Experience

2 days ago

Work from Home, Philippines CEO Outsourcing Full time ₱1,440,000 - ₱2,592,000 per year

Job description:

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Key Responsibilities:

  • Capture and organize tasks from multiple sources (Teams, Superhuman, handwritten notes) into a structured system, primarily using Notion.
  • Build and maintain a Notion workspace for task management, project tracking, and ongoing work lanes.
  • Classify and prioritize between Tasks (single actions), Projects (multi-step outcomes), and Lanes (ongoing areas of ownership).
  • Tag all items with statuses: Now, Next, Waiting, Someday to ensure clarity and focus.
  • Provide concise, outcome-based reports highlighting completed, pending, blocked, and upcoming priorities.
  • Deliver real-time updates on task and project progress without requiring follow-ups.
  • Take full ownership of specific lanes of work from the outset, ensuring end-to-end responsibility.
  • Manage baseline administrative tasks including reimbursements, scheduling calls, and client onboarding.
  • Apply independent judgment, strategic thinking, and proactive problem-solving to projects and priorities.

Qualifications:

  • Proven experience as an Executive Assistant, Operations Manager, or Project Coordinator supporting executives or senior leaders.
  • Advanced proficiency in Notion (or similar tools), with the ability to create and manage customized workflows.
  • Strong organizational and prioritization skills, capable of handling complex and multi-layered tasks.
  • Excellent communication skills with the ability to provide clear, concise, and proactive updates.
  • Strategic thinker with the ability to distinguish between urgent and non-urgent priorities.
  • High level of ownership, accountability, and independence in managing responsibilities.
  • Must be amenable to work at night
  • Must be comfortable working with timetrackers
  • Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)

Benefits:

  • PH Mandated Benefits
  • Night Differential
  • Paid Leaves
  • Holiday Premiums
  • Internet Allowance
  • Electricity Allowance
  • HMO
  • 13th month pay
  • Annual Performance Appraisal

Job Types: Part-time, Permanent

Pay: Php Php350.00 per hour

Benefits:

  • Additional leave
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee
  • Work from home

Work Location: Remote

  • Notion Expert

    4 days ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱600,000 - ₱660,000 per year

    ResponsibilitiesDesign and build custom Notion pages, databases, dashboards, and templates.Maintain and optimize the Notion workspace for clarity, usability, and team alignment.Assist with project planning, task tracking, and timelines using Notion tools.Set up automations and integrations (Slack, Google Workspace, etc.).Train team members on best practices...

  • Notion Specialist

    4 days ago

    Work from Home, Philippines Sphere Rocket VA Full time ₱720,000 per year

    Key ResponsibilitiesDesign and build custom Notion pages, databases, dashboards, and templates.Maintain and optimize the existing Notion workspace for clarity, usability, and team alignment.Assist with project planning, task tracking, and timelines using Notion tools.Set up automations and integrations (e.g., Slack, Google Workspace).Train team members on...

  • Executive Assistant

    4 days ago

    Work from Home, Philippines One Luna Global Connections, Inc. Full time ₱360,000 - ₱720,000 per year

    Role Summary:The Executive Assistant will provide proactive administrative and operational support to the Founder. The role will focus on managing client communications, coordinating tasks across freelancers, handling meeting scheduling and follow-ups, and supporting the improvement of processes and workflows to help the business scale smoothly.Key...

  • Executive Assistant to the CEO

    2 days ago

    Work from Home, Philippines Villar Group of Companies Full time ₱50,000 - ₱70,000 per year

    Location: RemoteReports to: CEOType: Full-TimeAbout the Role:We're looking for a highly organized and proactive Executive & Team Operations Assistant to support the CEO and development teams with scheduling, coordination, and administrative tasks. You'll work across teams to ensure everyone's calendars are optimized, meetings are scheduled seamlessly, and...

  • Executive Assistant

    4 days ago

    Work from Home, Philippines Doxa7 Solutions, Inc. Full time $40,000 - $80,000 per year

    ROLE SUMMARYOur client is seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide dedicated remote support to a key executive leader within the organization. In this role, you will serve as a trusted partner, managing day-to-day administrative tasks, optimizing calendar and email workflows, and ensuring smooth coordination...

  • Executive Assistant

    2 days ago

    Work from Home, Philippines PEARL Full time $70,000 - $120,000 per year

    Work Arrangement: RemoteJob Type: Independent Contractor, Full-timeWork Schedule: Monday–Friday, 8:00 AM – 6:00 PM EST, with flexibility to support PST overlap for leadershipLocations: RemoteAbout Pearl Talent::Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have...

  • Executive Assistant

    4 days ago

    Work from Home, Philippines PEARL Full time ₱40,000 - ₱80,000 per year

    Work Arrangement: Fully Remote, Must Work PST or Overlapping HoursJob Type: Full-TimeWork Schedule: 40 Hours/Week, Monday to Friday, 9:00 AM – 6:00 PM PSTLocation: Remote (Preferably able to work in Pacific Time)Holidays Observed: U.S. HolidaysAbout Pearl Talent:Pearl works with the top 1% of candidates from around the world and connects them with the best...

  • Executive Assistant

    4 days ago

    Work from Home, Philippines PEARL Full time $100,000 - $120,000 per year

    Work Arrangement: Fully remote, with overlap required in EST working hoursJob Type: Independent Contractor, Full-timeWork Schedule: 40–50 hours per week, with core availability during EST hours and flexibility across global time zones. Occasional weekend check-ins required for events, travel, and podcast prepLocations: RemoteEST time zone overlap...

  • Executive Assistant with Wordpress Experience

    4 days ago

    Work from Home, Philippines VAME LTD Full time ₱300 per year

    We are looking for a highly organized and proactive Executive Assistant who also has experience working with WordPress. This role will involve managing administrative tasks, coordinating schedules, and assisting with WordPress-related updates and maintenance.Responsibilities:Manage and update WordPress websites (content, plugins, minor...

  • Virtual Executive Assistant with Marketing Experience

    4 days ago

    Work from Home, Philippines SOS - Simple Operating Systems Full time ₱400,000 - ₱480,000 per year

    We are seeking a highly organized and proactive Virtual Assistant with strong marketing experience to provide executive level support and contribute to our company's marketing initiatives. This role requires a professional who can manage administrative tasks while assisting in marketing strategy execution , content management , and client...