Executive Personal Assistant

3 days ago

Work from Home, Philippines Eastcoast Influencer Management Full time $30,000 - $60,000 per year

Executive Personal Assistant (Remote – Philippines)

Pay: Based on Experience

Schedule: 48 hours per week (must have overlap with U.S. business hours, EST)

About the Role

We're looking for a proactive, detail-oriented Executive Personal Assistant to support the CEO of a U.S.-based media and marketing company. This is a high-responsibility, remote position that involves helping manage projects, coordinate team operations, and ensure that daily priorities and company initiatives stay on track.

You'll be the go-to person for maintaining organization across multiple business ventures like handling scheduling, follow-ups, team coordination, and reports. The ideal candidate is someone who thrives in a fast-paced startup environment, communicates exceptionally well, and can think ahead to solve problems before they happen.

Key Responsibilities

  • Project Oversight: Track progress across ongoing marketing and media projects. Ensure deadlines and key deliverables are met.
  • Team Coordination: Communicate with team leads and overseas staff to keep projects aligned and organized.
  • Scheduling & Admin Support: Manage calendars, schedule meetings, and assist with daily operational tasks.
  • Reporting & Organization: Maintain reports, trackers, and project dashboards for the CEO.
  • Operations Support: Help streamline company processes, document SOPs, and monitor KPIs.
  • Research & Follow-Ups: Conduct market or internal research when needed and follow up on outstanding action items.

Qualifications

  • Excellent English communication skills (written and verbal).
  • Strong organizational and time management skills.
  • Prior experience as an Executive Assistant, Operations Assistant, or Project Coordinator preferred.
  • Comfortable using tools such as Google Workspace, Asana, Trello, or Notion.
  • Ability to work independently and manage multiple priorities.
  • High attention to detail, confidentiality, and reliability.

Why Join Us

  • Stability & Growth: We're a fast-growing U.S.-based company that values long-term partnerships and rewards initiative.
  • Meaningful Work: You'll be working directly with the CEO, influencing key operations and seeing your contributions make a real impact.
  • Professional Development: Exposure to multiple industries including marketing, media, and project management.
  • Supportive Environment: We value communication, clarity, and growth. We do not hire to micromanagement, we simply trust and monitor results.

Consistent Pay: Weekly payments, clear expectations, and reliable hours.

Job Types: Full-time, Permanent

Benefits:

  • Work from home

Work Location: Remote

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