Executive Operations Assistant

3 days ago

Work from Home, Philippines OVA Virtual Full time

We are seeking a highly experienced Executive Operations Assistant to support a dynamic, community-oriented organization based in Hawaii. The ideal candidate is organized, proactive, and experienced in executive support, operations coordination, and system management in a fast-paced environment.

This Position Is Perfect For You If You Are…

  • Proactive and self-motivated
  • Detail-oriented and organized
  • Culturally aligned with a creative yet structured work environment
  • A systems thinker who enjoys creating structure and improving processes
  • Solution-oriented with a strong accountability mindset

We are looking for the following specific requirements

  • Minimum 3+ years of proven experience as an Executive Assistant supporting high-level management (preferably in Property Management, Non-Profit, or Healthcare)
  • Skilled in building systems, creating SOPs, and managing both business and personal tasks
  • Background in project management and coordination
  • Excellent written and verbal communication skills in English
  • Proficient in Google Workspace, Microsoft Suite, Notion, Trello, and AI tools
  • Willing to work full-time following the Hawaii Standard Time Zone

Your responsibilities will include (but are not limited to):

  • Manage and organize the executive's calendar, emails, and daily priorities
  • Handle reminders for deadlines, renewals, and events
  • Prepare reports, presentations, contracts, and research documents
  • Build and maintain systems in Notion for operations and personal organization
  • Track expenses, invoices, and coordinate with accounting
  • Maintain and improve SOPs, training materials, and internal documentation
  • Act as an accountability partner for the client, ensuring deadlines are met and priorities are pushed forward
  • Research vendors, properties, and business opportunities as needed

Rate

$5.50 per hour

Schedule

Monday to Friday, 8:00 AM – 4:00 PM Hawaii Standard Time

(Equivalent to Tuesday – Saturday, 2:00 AM – 10:00 AM Philippine Time)

Schedule may vary depending on operational and business needs.

Job Type: Full-time

Pay: Php53, Php55,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Paid training
  • Pay raise
  • Work from home

Application Question(s):

  • Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
  • Are you comfortable using Hubstaff for time tracking? It's required for all our VAs—just screenshots, no videos.
  • Do you have a main and backup computer? This is strictly required as we conduct system checks.
  • Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

  • EVA: 3 years (Preferred)
  • Notion: 2 years (Preferred)
  • Property Management, Non-Profit, or Healthcare Industry: 2 years (Preferred)

Work Location: Remote

  • Executive Assistant

    4 days ago

    Work from Home, Philippines SmartScale360 Full time ₱300,000 - ₱600,000 per year

    Executive Assistant to the President/VP (Personal Assistant Focus)Location: Remote (Philippines-based applicants only)Company: SmartScale360About UsSmartScale360 is a Vermont, USA-based outsourcing and staffing agency, providing top-tier remote talent to support businesses across North America. With over 20 years of outsourcing expertise, we help clients...

  • Executive Assistant/ Operations Admin

    5 days ago

    Work from Home, Philippines Connexx Strategies Inc Full time ₱600,000 - ₱800,000 per year

    About the RoleWe're looking for an Executive Assistant who doesn't wait for instructions-they intercept, organise, and execute. This role is for someone who thrives on ownership, sees chaos as an optimisation challenge, and has the initiative to take work off the Managing Director before it becomes a bottleneck. If you're tech-savvy, organised to the point...

  • Executive Assistant

    13 hours ago

    Work from Home, Philippines GHANI Consulting Full time ₱134,000 - ₱200,000 per year

    Overview:The Junior Executive Assistant provides direct support to senior leadership through coordinated scheduling, communication management, and execution of administrative and operational tasks. This role ensures executives can operate efficiently and stay focused on strategic priorities.Key Responsibilities:Manage executive calendars, meeting scheduling,...

  • Executive Assistant

    4 days ago

    Work from Home, Philippines VENTAS CALL CENTER Full time ₱360,000 - ₱480,000 per year

    Titan Services, Inc are seeking a dedicated and detail-oriented Executive Assistant & Operations Coordinator to support their growing business operations. This role is pivotal in ensuring smooth day-to-day coordination — managing communications, terminal schedules, and operational reporting. The successful candidate will be their first Virtual Assistant...

  • Operations and Content Management Executive Assistant

    3 days ago

    Work from Home, Philippines 2xYou Full time

    We have an exciting opportunity for Operations & Content Management Executive Assistant to work the morning shift and is amendable to working from home.When you join 2xYou, Valhalla's sister company, you'll enjoy the following benefits:Laid-back, relaxed and fun environmentHMO after 3 monthsAnnual salary reviews and increasesTeam building and company...

  • Executive & Operations Assistant

    5 days ago

    Work from Home, Philippines Cut a Fig Full time ₱144,000 - ₱600,000 per year

    About UsWe're a growing collective of creative brands — blending art, writing, marketing, and learning. Our current brand include Cut a Fig (creative learning and writing community), Hiraya Journals (stationery), and several new ventures in publishing, e-commerce, and digital media.We move fast, think boldly, and make things happen. We're entering a growth...

  • Executive Assistant

    3 days ago

    Work from Home, Philippines The BOSS System Full time

    This is an independent contract role supporting a client-based setup. The Executive Assistant will provide high-level administrative support to executives, ensuring efficient day-to-day operations and coordination across various tasks and projects.Key Responsibilities:Manage executive schedules, appointments, and travel arrangements.Prepare and organize...

  • Executive Assistant

    3 days ago

    Work from Home, Philippines CoreAssist LLC Full time ₱12,000 - ₱36,000 per year

    Role: Executive AssistantRate: $5 per hrStatus: Full timeSchedule: Full timeAre you a highly organized and proactive individual with a knack for streamlining operations and a passion for exceptional client service? We're seeking a dedicated Executive Assistant (Remote) to support our Operations Manager at a thriving property management company. In this...

  • Executive Assistant

    4 days ago

    Work from Home, Philippines Appliance Factory & Mattress Kingdom Full time ₱540,000 - ₱720,000 per year

    Location: RemoteWork Schedule: Must be available to work during US business hoursEmployment Type: Full-timeWe are looking for an experienced Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate is highly organized, proactive, and able to handle a wide range of administrative and operational tasks with...

  • Executive Assistant

    4 days ago

    Work from Home, Philippines Green Wave Ingredients Full time ₱336,000 - ₱3,993,600 per year

    Company Information:Ingredients Online, operated by Green Wave Ingredients, is a leading B2B e-commerce marketplace connecting buyers and sellers of raw ingredients across dietary supplements, food & beverage, animal nutrition, and personal care industries. We are revolutionizing ingredient sourcing through digital innovation, global reach, and supply chain...