Executive Operations Assistant

3 days ago

Work from Home, Philippines OVA Virtual Full time

We are seeking a highly experienced Executive Operations Assistant to support a dynamic, community-oriented organization based in Hawaii. The ideal candidate is organized, proactive, and experienced in executive support, operations coordination, and system management in a fast-paced environment.

This Position Is Perfect For You If You Are…

  • Proactive and self-motivated
  • Detail-oriented and organized
  • Culturally aligned with a creative yet structured work environment
  • A systems thinker who enjoys creating structure and improving processes
  • Solution-oriented with a strong accountability mindset

We are looking for the following specific requirements

  • Minimum 3+ years of proven experience as an Executive Assistant supporting high-level management (preferably in Property Management, Non-Profit, or Healthcare)
  • Skilled in building systems, creating SOPs, and managing both business and personal tasks
  • Background in project management and coordination
  • Excellent written and verbal communication skills in English
  • Proficient in Google Workspace, Microsoft Suite, Notion, Trello, and AI tools
  • Willing to work full-time following the Hawaii Standard Time Zone

Your responsibilities will include (but are not limited to):

  • Manage and organize the executive's calendar, emails, and daily priorities
  • Handle reminders for deadlines, renewals, and events
  • Prepare reports, presentations, contracts, and research documents
  • Build and maintain systems in Notion for operations and personal organization
  • Track expenses, invoices, and coordinate with accounting
  • Maintain and improve SOPs, training materials, and internal documentation
  • Act as an accountability partner for the client, ensuring deadlines are met and priorities are pushed forward
  • Research vendors, properties, and business opportunities as needed

Rate

$5.50 per hour

Schedule

Monday to Friday, 8:00 AM – 4:00 PM Hawaii Standard Time

(Equivalent to Tuesday – Saturday, 2:00 AM – 10:00 AM Philippine Time)

Schedule may vary depending on operational and business needs.

Job Type: Full-time

Pay: Php53, Php55,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Paid training
  • Pay raise
  • Work from home

Application Question(s):

  • Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
  • Are you comfortable using Hubstaff for time tracking? It's required for all our VAs—just screenshots, no videos.
  • Do you have a main and backup computer? This is strictly required as we conduct system checks.
  • Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

  • EVA: 3 years (Preferred)
  • Notion: 2 years (Preferred)
  • Property Management, Non-Profit, or Healthcare Industry: 2 years (Preferred)

Work Location: Remote

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