Executive Assistant

3 hours ago

Work from Home, Philippines MUVR Full time $24,000 - $60,000 per year

Position Overview

We're hiring a full-time, fully remote Executive Assistant (EA) to support the Founder & CEO of Muvr. You'll serve as the operational backbone of the CEO's day-to-day work — managing communication, scheduling, follow-ups, and light project coordination to ensure the business runs smoothly and efficiently.

Key Responsibilities

Founder Support & Calendar Management

  • Manage and optimize the CEO's calendar, meetings, and commitments across time zones.
  • Prioritize, reschedule, and protect strategic focus time.
  • Prepare meeting agendas, notes, and follow-ups.
  • Anticipate conflicts and resolve them proactively.

Communication & Coordination

  • Monitor and organize the CEO's inbox, Slack, and messages; flag priorities and draft responses as needed.
  • Act as a communication bridge between the CEO, Chief of Staff, and internal teams.
  • Ensure instructions and updates are delivered clearly, on time, and followed through.
  • Manage light correspondence with partners, investors, and external stakeholders.

Administrative & Operational Support

  • Maintain files, documents, and trackers in Google Drive.
  • Handle light data entry and updates in ClickUp or CRM systems.
  • Support onboarding logistics for new hires (scheduling, materials, access).
  • Assist with reports, presentations, and internal documentation.
  • Coordinate travel arrangements (flights, hotels, logistics) when needed.

Task & Follow-Up Management

  • Track open action items, deadlines, and cross-department deliverables.
  • Maintain a live "Executive Dashboard" summarizing key projects and meetings.
  • Send daily or weekly summaries highlighting priorities, decisions, and progress.

Qualifications

  • Proven experience as an Executive Assistant, Operations Coordinator, or Virtual Assistant supporting senior leadership or founders.
  • Exceptionally organized and detail-oriented; thrives in structured, fast-moving environments.
  • Excellent written and verbal English communication skills.
  • Strong time management and prioritization skills.
  • Proactive, resourceful, and anticipates needs before they arise.
  • Highly tech-savvy with tools like ClickUp, Google Workspace, Slack, Notion, and AI platforms (ChatGPT, Notion AI, etc.).
  • Discreet and professional with confidential information.
  • Self-starter who works independently while maintaining strong communication.

Job Type: Full-time

Pay: Php Php1,000.00 per day

Benefits:

  • Work from home

Work Location: Remote

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