Purchasing and Assets Assistant

5 days ago

Work from Home, Philippines ACCPRO INTERNATIONAL Full time ₱300,000 - ₱480,000 per year

Night Shift (10pm-7am Philippine Time)

Equipment is provided

Benefits: Quarterly bonus + HMO for principal and dependent

QUALIFICATIONS:

  • 1-2 years experience in purchasing/procurement (POs, vendor sourcing, RFPs, quotes)
  • 1-2 years experience in asset/facilities support (repairs, lifecycle, warranties)
  • 1-2 years experience in expense tracking & reconciliation (cards, invoices, payments)
  • 1-2 years experience in in vendor/technician coordination for timely resolution
  • 1-2 years experience in ERP or procurement tools (nice to have)

DUTIES and RESPONSIBILITIES:

Equipment Reporting & Analysis

o Receive and log reports of malfunctioning refrigerators or other assets.

o Analyze manufacturer information and warranty status to determine coverage.

o Capture and maintain accurate records of equipment issues and resolutions

Vendor & Repair Coordination

o Communicate promptly with technicians and internal stakeholders to track progress on repairs.

o Assess repair versus replacement options, factoring in cost-effectiveness and lifecycle value.

o Generate reports in line with manufacturer and company guidelines.

Purchasing & Expense Management

o Create and process purchase orders as needed, following established Procure to-Pay procedures.

o Record and reconcile all expenses (e.g., repairs, replacements) using the company Amex card.

o Ensure timely and accurate invoice payment processing.

Supplier Sourcing & Procurement Support

o Identify and evaluate new vendors to expand supplier options.

o Prepare and issue Requests for Proposal (RFPs) to qualified vendors.

o Request, review, and compare quotes to ensure competitive pricing and value.

o Maintain vendor information and contribute to supplier relationship management efforts.

Administrative & Continuous Support

o Maintain clear communication with the reporting party until issue resolution.

o Monitor daily updates from technicians and escalate delays when necessary.

o Contribute to continuous improvement of asset tracking and reporting processes.

Job Type: Full-time

Pay: Php25, Php40,000.00 per month

Benefits:

  • Health insurance
  • Work from home

Application Question(s):

  • Years or experience in purchasing/procurement (POs, vendor sourcing, RFPs, quotes):
  • Years of experience in asset/facilities support (repairs, lifecycle, warranties):
  • Years of experience in expense tracking & reconciliation (cards, invoices, payments)
  • Years of experience in vendor/technician coordination for timely resolution:
  • Years of experience ERP or procurement tools:
  • What ERP or procurement tools do you have experience with?
  • Current/Previous Salary:
  • Expected Salary:
  • Active mobile/viber:
  • Active email address:
  • Reason for leaving current job:
  • Notice Period:
  • Current Location:
  • Availability for Interview:

Work Location: Remote

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