Purchasing Assistant

5 days ago

Work from Home, Philippines ACCPRO INTERNATIONAL Full time ₱1,200,000 - ₱2,400,000 per year

PURCHASING & ASSETS ASSISTANT

  • Work Set-up: REMOTE
  • Work Schedule: 8AM – 5PM MST (10PM – 7AM Philippine Time)
  • Work Type: FULL TIME
  • Equipment is provided
  • Benefits: Quarterly bonus + HMO for principal and dependent

DUTIES and RESPONSIBILITIES:

  • Equipment Reporting & Analysis

o Receive and log reports of malfunctioning refrigerators or other assets.

o Analyze manufacturer information and warranty status to determine coverage.

o Capture and maintain accurate records of equipment issues and resolutions.

  • Vendor & Repair Coordination

o Communicate promptly with technicians and internal stakeholders to track

progress on repairs.

o Assess repair versus replacement options, factoring in cost-effectiveness and

lifecycle value.

o Generate reports in line with manufacturer and company guidelines.

  • Purchasing & Expense Management

o Create and process purchase orders as needed, following established Procure to-Pay procedures.

o Record and reconcile all expenses (e.g., repairs, replacements) using the

company Amex card.

o Ensure timely and accurate invoice payment processing.

  • Supplier Sourcing & Procurement Support

o Identify and evaluate new vendors to expand supplier options.

o Prepare and issue Requests for Proposal (RFPs) to qualified vendors.

o Request, review, and compare quotes to ensure competitive pricing and value.

o Maintain vendor information and contribute to supplier relationship management

efforts.

  • Administrative & Continuous Support

o Maintain clear communication with the reporting party until issue resolution.

o Monitor daily updates from technicians and escalate delays when necessary.

o Contribute to continuous improvement of asset tracking and reporting processes.

QUALIFICATIONS:

Must Haves:

  • Proficiency in spoken and written English.
  • Strong analytical and problem-solving skills.
  • Effective negotiation and communication skills.
  • Ability to act with urgency and prioritize effectively.
  • Proficiency with standard office tools (e.g., MS Office, Excel, ERP systems preferred).

Nice to Have:

  • Proficiency in spoken Spanish.
  • Prior experience in purchasing, procurement, or facilities/asset management.
  • Familiarity with supplier relationship management, RFPs, and cost analysis.

Soft Skills:

  • Detail-oriented with strong organizational skills.
  • Comfortable working independently in a remote environment.
  • Able to balance multiple tasks and adapt to shifting priorities.
  • Professional, proactive, and solutions-focused mindset.

Job Type: Full-time

Benefits:

  • Paid training
  • Promotion to permanent employee
  • Work from home

Work Location: Remote

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