Purchasing & Assets Assistant - Remote
1 week ago
1. Equipment Reporting & Analysis
o Receive and log reports of malfunctioning refrigerators or other assets.
o Analyze manufacturer information and warranty status to determine coverage.
o Capture and maintain accurate records of equipment issues and resolutions.
2. Vendor & Repair Coordination
o Communicate promptly with technicians and internal stakeholders to track progress on repairs.
o Assess repair versus replacement options, factoring in cost-effectiveness and lifecycle value.
o Generate reports in line with manufacturer and company guidelines.
3. Purchasing & Expense Management
o Create and process purchase orders as needed, following established Procure to-Pay procedures.
o Record and reconcile all expenses (e.g., repairs, replacements) using the company Amex card.
o Ensure timely and accurate invoice payment processing.
4. Supplier Sourcing & Procurement Support
o Identify and evaluate new vendors to expand supplier options.
o Prepare and issue Requests for Proposal (RFPs) to qualified vendors.
o Request, review, and compare quotes to ensure competitive pricing and value.
o Maintain vendor information and contribute to supplier relationship management efforts.
5. Administrative & Continuous Support
o Maintain clear communication with the reporting party until issue resolution.
o Monitor daily updates from technicians and escalate delays when necessary.
o Contribute to continuous improvement of asset tracking and reporting processes.
Qualifications
Proficiency in spoken and written English.
Strong analytical and problem-solving skills.
Effective negotiation and communication skills.
Ability to act with urgency and prioritize effectively.
Proficiency with standard office tools (e.g., MS Office, Excel, ERP systems preferred).
Prior experience in purchasing, procurement, or facilities/asset management.
Familiarity with supplier relationship management, RFPs, and cost analysis.
Detail-oriented with strong organizational skills.
Comfortable working independently in a remote environment.
Able to balance multiple tasks and adapt to shifting priorities.
Professional, proactive, and solutions-focused mindset.
Work arrangements
Set-up: REMOTE
Schedule: 8AM – 5PM MST (10PM – 7AM Philippine Time)
Job Type: Full-time
Pay: Php25, Php40,000.00 per month
Application Question(s):
- Years of experience in expense tracking & reconciliation (cards, invoices, payments):
- Are you ok with night shift work set-up?
- How much is your asking salary?
Education:
- Bachelor's (Preferred)
Experience:
- purchasing/procurement (POs, vendor sourcing, RFPs, quotes): 1 year (Preferred)
- asset/facilities support (repairs, lifecycle, warranties): 1 year (Preferred)
- ERP or procurement tools: 1 year (Preferred)
- vendor/technician coordination for timely resolution: 1 year (Preferred)
Work Location: Remote
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