Purchasing & Assets Assistant - Remote

1 week ago

Work from Home, Philippines ACCPRO INTERNATIONAL Full time ₱1,200,000 - ₱2,400,000 per year

1. Equipment Reporting & Analysis

o Receive and log reports of malfunctioning refrigerators or other assets.

o Analyze manufacturer information and warranty status to determine coverage.

o Capture and maintain accurate records of equipment issues and resolutions.

2. Vendor & Repair Coordination

o Communicate promptly with technicians and internal stakeholders to track progress on repairs.

o Assess repair versus replacement options, factoring in cost-effectiveness and lifecycle value.

o Generate reports in line with manufacturer and company guidelines.

3. Purchasing & Expense Management

o Create and process purchase orders as needed, following established Procure to-Pay procedures.

o Record and reconcile all expenses (e.g., repairs, replacements) using the company Amex card.

o Ensure timely and accurate invoice payment processing.

4. Supplier Sourcing & Procurement Support

o Identify and evaluate new vendors to expand supplier options.

o Prepare and issue Requests for Proposal (RFPs) to qualified vendors.

o Request, review, and compare quotes to ensure competitive pricing and value.

o Maintain vendor information and contribute to supplier relationship management efforts.

5. Administrative & Continuous Support

o Maintain clear communication with the reporting party until issue resolution.

o Monitor daily updates from technicians and escalate delays when necessary.

o Contribute to continuous improvement of asset tracking and reporting processes.

Qualifications

  • Proficiency in spoken and written English.

  • Strong analytical and problem-solving skills.

  • Effective negotiation and communication skills.

  • Ability to act with urgency and prioritize effectively.

  • Proficiency with standard office tools (e.g., MS Office, Excel, ERP systems preferred).

  • Prior experience in purchasing, procurement, or facilities/asset management.

  • Familiarity with supplier relationship management, RFPs, and cost analysis.

  • Detail-oriented with strong organizational skills.

  • Comfortable working independently in a remote environment.

  • Able to balance multiple tasks and adapt to shifting priorities.

  • Professional, proactive, and solutions-focused mindset.

Work arrangements

Set-up: REMOTE

Schedule: 8AM – 5PM MST (10PM – 7AM Philippine Time)

Job Type: Full-time

Pay: Php25, Php40,000.00 per month

Application Question(s):

  • Years of experience in expense tracking & reconciliation (cards, invoices, payments):
  • Are you ok with night shift work set-up?
  • How much is your asking salary?

Education:

  • Bachelor's (Preferred)

Experience:

  • purchasing/procurement (POs, vendor sourcing, RFPs, quotes): 1 year (Preferred)
  • asset/facilities support (repairs, lifecycle, warranties): 1 year (Preferred)
  • ERP or procurement tools: 1 year (Preferred)
  • vendor/technician coordination for timely resolution: 1 year (Preferred)

Work Location: Remote

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