Purchasing Assistant

Purchasing Assistant

AMS DATASERFS is a boutique managed services provider with long experience supporting IT infrastructure and enabling complex hardware & silicon engineering teams within cutting edge technical companies. For nearly 20 years, AMS DataSerfs has tackled the most difficult IT infrastructure challenges confronting our partners as they create the experiences which amaze and delight the world.

We are seeking a talented and motivated Purchasing Assistant to join our team. The ideal candidate is a self-starter and eager to learn and work in a large, complex environment. Our Purchasing Assistants support sourcing, purchasing, and vendor coordination for IT-related goods and services. This role is ideal for someone who understands both business operations and technical environments—helping to ensure that infrastructure, software, and service purchases align with company standards and project timelines.

You will be working on an experienced, diverse, and highly effective team working closely with IT, Operations, and our business partners to process purchase orders, track deliveries, manage supplier relationship, and maintain accurate records for audit and compliance.

Responsibilities

• Support the full procurement lifecycle for IT infrastructure, hardware, software, and services across multiple global regions.
• Collaborate with IT engineers and service managers to confirm technical specifications and ensure compatibility of products and services.
• Prepare, track, and process purchase requisitions, purchase orders, and vendor invoices according to company policies.
• Evaluate suppliers and negotiate pricing, terms, and service levels to achieve best value and maintain vendor reliability.
• Maintain detailed procurement records, supplier databases, and contract documentation.
• Monitor order fulfillment, resolve discrepancies, and coordinate returns or warranty claims.
• Assist with the renewal and management of software licenses, maintenance agreements, and service contracts.
• Ensure compliance with AMS DataSerfs' procurement standards, data security practices, and budgetary controls.
• Generate procurement reports, track spend trends, and support financial forecasting activities.

Required Qualifications - basic requirements to be considered

• Bachelor's degree in Business Administration, Supply Chain Management, Management of Information Systems, or a related field, or equivalent experience.
• 2+ years of professional experience in procurement, administrative assistance, office management or a related field
• English proficiency, both written and verbal. IET/CEFR/Cambridge C1, TOEFL, or equivalent

Preferred Qualifications - what we're looking for

• Familiarity with procurement software (e.g., SAP, Oracle, Coupa, or similar).
• Strong understanding of IT terminology and typical vendor categories (servers, networking, licenses, etc.).
• Excellent communication and organizational skills.
• Experience working with a global workforce
• Proficient in Microsoft Office
• Ability to handle multiple priorities in a fast-paced environment.
• Exceptional written and verbal communication skills

Bonus Experiences - ways to stand out

• Certified Microsoft Specialist: Excel
• Helpdesk or other customer focused roles
• Understanding of cloud computing concepts (IaaS, PaaS, SaaS)

Our Ideal Candidate

• Always promotes and maintains the highest standards of customer service
• Proactively learns and utilizes new technologies, concepts, and procedures
• Maintains and continually develops product and application knowledge
• Naturally champions secure processes and proselytizes best practices

Why Join AMS DataSerfs?

• Competitive salary and benefits package.
• Be part of a high-performing global team enabling the world's leading hardware and silicon engineers.
• Opportunities for professional growth, advanced certifications, and specialization.
• A collaborative, innovative work culture that values integrity, technical excellence, and relentless curiosity.

Work Hours: 6 AM - 2 PM PHST

Typical base pay for this role across the Philippines is ₱300,000 - ₱540,000 per year.

This role is eligible for benefits.

AMS DataSerfs is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or reasonable accommodation due to a disability during the application process, contact us.

AMS DataSerfs will accept applications for this role on an ongoing basis.

Job Type: Full-time

Pay: Php300, Php540,000.00 per year

Benefits:

• Health insurance
• Opportunities for promotion
• Paid training

Work Location: Remote