Senior Executive Assistant

Position Overview

The Senior Executive Assistant - Finance & Business Support is a high-level leadership role responsible for overseeing and managing key administrative, financial, legal, and compliance functions. This position will provide executive-level support to the Finance and Operations team, ensure the organization's adherence to legal and regulatory requirements, and play a critical role in driving operational efficiency. Reporting directly to the CEO, this position requires a strategic thinker with a deep understanding of financial processes, legal frameworks, and business operations.

Responsibilities

Finance & Business Support:

• Lead the preparation and presentation of complex financial reports, reconciliations, and remittance advice to senior leadership.
• Oversee collections and account follow-up communications, ensuring minimal overdue payments.
• Develop and execute strategies to optimize financial reporting and cash flow management.
• Provide strategic financial analysis and recommendations to support decision-making at the executive level.
• Ensure the business complies with all regulatory financial requirements and maintains accurate financial records.

Administrative & Operational Support:

• Use AI tools to optimize administrative processes and increase efficiency across departments.
• Take ownership of case handling, document preparation, and internal record management through company tools.
• Oversee the maintenance of digital files and job records, ensuring compliance with organizational standards.
• Manage and optimize operational workflows for better collaboration and task execution across teams.

Customer & Internal Communication:

• Draft and send professional email communications to clients and stakeholders as required.
• Maintain shared inboxes and ensure responses are timely and consistent with company tone/brand.
• Liaise across departments to ensure smooth workflow and task progression.

Compliance and Legal Support:

• Lead the drafting, reviewing, and negotiating of contracts in collaboration with the legal team.
• Coordinate with lawyers to ensure timely execution of contracts and legal matters.
• Ensure compliance with all legal and regulatory requirements, including business compliance like SEC GIS, tax filings, labor laws, and other relevant regulations.
• Regularly monitor and ensure the company is compliant with industry standards and statutory requirements.
• Assist with the preparation of documents for legal and compliance audits.

Executive Support:

• Provide high-level support to the Executives by managing complex case tracking, task prioritization, and follow-ups.
• Prepare and present executive reporting packs, highlighting key metrics and business performance.
• Oversee critical internal processes, ensuring smooth execution and alignment with strategic priorities.
• Act as a key liaison between departments, ensuring operational alignment with overall business goals.

Strategic Contribution:

• Provide high-level insights and recommendations on cost management, financial planning, resource allocation, and legal matters.
• Actively contribute to the development of the company's long-term strategic plans, offering guidance on financial viability and legal considerations.
• Lead cross-department collaboration efforts, fostering synergy between teams to achieve company-wide objectives.

Key Performance Indicators (KPIs):

• Leadership and Strategic Impact: Successfully executing high-level strategic tasks with measurable impact on business operations and financial health.
• Legal and Compliance Leadership: Zero legal or compliance issues, with proactive legal risk management.
• Operational Efficiency: Successfully streamlining processes to reduce operational costs while increasing workflow efficiency.
• Team Leadership: Demonstrated leadership with successful cross-department collaboration, mentorship, and team development.

Qualifications:

• Bachelor's in Business Administration (BBA) or Bachelor's in Accounting preferred but not required.
• Minimum of 8+ years' experience in an administrative or executive support role, including substantial experience in finance, legal, and compliance management.
• Proactive, tech-savvy, and experienced in supporting C-level executives in fast-paced and dynamic environments.
• Familiarity with business compliance regulations like SEC GIS, tax filings, and labor laws.
• Proven experience managing complex financial tasks, legal matters, and compliance requirements at an executive level.
• Strong leadership skills, with experience overseeing and mentoring teams.
• Excellent problem-solving, communication, and organizational skills.
• Proficient in accounting software (Xero, QBO, etc.) and business management tools.
• Advanced proficiency with Microsoft Office, especially Excel, and CRM systems.
• Ability to manage competing priorities and work independently while handling multiple high-priority tasks.
• Previous experience working with C-level executives or in a senior management role.
• Experience in legal compliance, contract drafting, and business regulations is highly preferred.

Job Type: Full-time

Pay: Php60, Php80,000.00 per month

Benefits:

• Work from home

Application Question(s):

• Please note that we can only proceed with your application once the form is completed. If you are unable to fill it out, we will not be able to process your application.

Once you have completed the form, kindly respond with "Yes" to confirm, and we will take the next steps.

Work Location: Remote