Remote Senior Executive Assistant

Position: Senior Executive Assistant

Location: Remote (supporting tasks in the UK and Canada)

Hours: Monday to Friday, 3 hours per day, 12 NN UK Time (7:00pm – 10:00pm PHT)

Salary: £3 per hour (Php 230/hour)

Start Date: September 2025 (ASAP)

Key Responsibilities:

A. Property Management Administration

• Act as the primary point of contact with letting agents, utility companies, councils, and other relevant parties.
• Monitor and update tenant vacancies and report accordingly to appropriate council
• Liaise proactively with letting agents to manage repairs and upkeep of properties
• Monitor and initiate property certificates due for renewal and follow-up with letting agents.
• Creation and update of property decks of existing and new properties for rent.
• Manage all aspects of insurance, including obtaining quotes and handling renewals.
• Coordinate legal and mortgage brokerage services, including acquiring quotes and completing necessary documentation

B. Medical Administration

• Schedule and follow up on medical appointments in both the UK and Canada.
• Manage communications and claims with health insurance providers, ensuring all medical expenses are tracked and reimbursed.
• Update family doctors of new medical information.

C. Travel Coordination

• Organise all aspects of travel, including booking transportation and managing travel-related administrative tasks.

D. Household Management

• Handle all household-related tasks, such as setting up and managing home insurance, coordinating with movers, and overseeing home maintenance from quotes to completion.
• Handle home appliance and equipment repair or replacement requests with appropriate manufacturer/dealer.
• Schedule and manage household services, including gardeners and window cleaners.

E. Human Resources/Recruitment

• Lead the recruitment process from advertising roles to conducting initial interviews and shortlisting candidates.
• Manage onboarding of new hires and de-boarding of departing staff, including document management and training.
• Overall HR duties

F. Executive Support

• Maintain critical family documentation and manage the completion and submission of various forms.
• Proactively manage the diaries of company owners, ensuring efficient scheduling and coordination of appointments.
• Facilitate communication and meetings by setting up and maintaining digital tools like calendars (iCals) and video conferencing (Zoom).
• Ad hoc tasks required by company directors

General Duties:

• Develop and regularly update Standard Operating Procedures (SOPs) for each task and department, using tools like Loom for video instructions and graphic software for SOPs.
• Maintain proficiency with digital communication and management tools such as Dropbox, Slack, and Trello.
• Handle financial tasks including accounts management, making payments, and following up on transactions.

Required Qualifications:

• Minimum of 5 years' experience as a virtual executive assistant, preferably with experience in a fast-paced industry
• Proficient in MS Office Suite and other digital tools (Zoom, Trello, Canva, etc.)
• Strong organisational skills and attention to detail
• Excellent communication skills, comfortable on the phone, ideally with a neutral accent
• Proactive, with a demonstrated ability to take initiative and work independently
• Shows excellent time and task management
• Maintains high confidentiality when working with personal information
• Comfortable working for different time zone
• Have a high-speed internet, own laptop/PC set-up, and dedicated workspace

To apply, please send the following to -

• Your CV
• Cover letter explaining why they would be a good fit for the role at Enlightenment Group
• 3 professional references

Shortlisted applicants will be invited to fill up a pre-screening form and interview with the directors.

Job Type: Part-time

Pay: From Php230.00 per hour

Expected hours: 15 per week

Benefits:

• Work from home

Experience:

• Zoom: 3 years (Preferred)
• Trello: 3 years (Preferred)
• Executive Assistance: 5 years (Preferred)
• Organisational skills: 5 years (Preferred)
• Task Management: 5 years (Preferred)
• Supporting Executives: 5 years (Preferred)
• Microsoft Outlook: 5 years (Preferred)
• Microsoft Outlook Calendar: 5 years (Preferred)

Work Location: Remote