Executive Assistant

MOVE Your Business is proud to represent our client, a Quebec-based producer specializing in recreational cannabis, cultivated entirely by local farmers. They provide high-quality, legally compliant cannabis products approved by Health Canada, emphasizing responsible use and sustainable, traditional farming methods. Their mission is to facilitate access to safe, premium cannabis while honoring the plant, its origins, and the environment. They are committed to producing 100% Quebec-grown cannabis, maintaining certified quality, promoting sustainability, and actively supporting its community.

On behalf of our client, we are seeking a highly organized and professional Executive Assistant to provide comprehensive administrative support to our client's executive team, ensuring smooth day-to-day operations and efficient workflow. The ideal candidate is detail-oriented, a quick thinker, and skilled at managing multiple priorities in a fast-paced environment. The workload will vary from week to week, requiring flexibility and adaptability.

NOTE: We kindly ask that you submit your resume in English so we can better understand your qualifications.

Benefits:

• Competitive salary ($375/month)
• Strong support system
• Health benefit ($30/month)
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves

Key Responsibilities:

• Manage the executives' calendar, schedule meetings, coordinate travel, and ensure that they are well-prepared for all commitments.
• Serve as the primary point of contact for the CEO and VP, handle emails and calls, respond to inquiries, and ensure timely follow-up on outstanding matters.
• Draft, edit, and format documents, reports, and presentations for the executives, ensuring accuracy, clarity, and professionalism.
• Schedule and prepare agendas for CEO and VP-led meetings, take detailed minutes, and distribute action items to relevant stakeholders.
• Track and manage tasks, deadlines, and follow-ups to keep the executives focused on top priorities.
• Maintain accurate records, files, and databases with the highest level of confidentiality.
• Act as a professional representative of the executives in interactions with internal staff, clients, and external partners.
• Ad Hoc Support: Provide flexible support on special projects, research, event planning, and other assignments as directed by the executive team.

Requirements & Qualifications:

• Minimum of 2 years' proven experience as an Executive Assistant, preferably supporting senior management or executives.
• Prior experience in a fast-paced work environment.
• Strong organizational and multitasking skills with keen attention to detail.
• Ability to think quickly, troubleshoot, and solve problems effectively.
• Excellent written and verbal communication skills, with a professional demeanor.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related tools.
• Proven ability to handle sensitive information with the utmost confidentiality and discretion.
• Strong time management skills with the ability to prioritize competing demands.
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country's equivalent), is required before onboarding.

Working Hours:

Part-Time (20 hours per week)

Monday through Friday 8 a.m. to 12:00 p.m. or 1:00 p.m. to 5 p.m. Eastern Time

About Us:MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we're committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.

Job Type: Part-time

Pay: Php21,800.00 per month

Expected hours: 20 per week

Application Question(s):

• How many years of experience do you have as an Executive Assistant?
• How many years of experience do you have in using Project Management Tools?

Work Location: Remote