Executive Assistant

2 days ago

Work from Home, Philippines Outdesk Full time ₱600,000 - ₱1,200,000 per year

Job Brief

We are seeking an Executive Assistant with strong experience in the Australian events and marketing landscape. This role provides high-level administrative and strategic support to the Directors, while also contributing to broader marketing initiatives and mentoring junior team members. The ideal candidate will be a confident communicator, highly organised, and proactive in managing projects, logistics, and stakeholder engagement.

Responsibilities

Provide direct executive support to the Directors, including calendar management, travel bookings, and general administration

Assist in the planning, coordination, and execution of marketing and event initiatives

Draft high-quality written communication, reports, and presentations

Liaise with vendors, venues, and partners across the Australian events and marketing ecosystem

Support project coordination efforts across departments

Mentor and provide guidance to junior team members

Assist with campaign scheduling, event logistics, and stakeholder follow-ups

Ensure timely follow-through on action items and delegated tasks

Requirements

Prior experience supporting senior executives in a marketing or events-driven environment

Deep understanding of the Australian marketing and events landscape

Strong written and verbal communication skills

Demonstrated ability to multitask and manage competing priorities

Proven ability to handle confidential information with discretion

Experience coordinating travel, managing diaries, and handling logistics for executives

Desirable

Experience working in a fast-paced or start-up environment

Background in event coordination or marketing campaign execution

Exposure to CRM tools or project management systems

Software Proficiency

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Canva or Adobe Creative Suite (for basic event/marketing materials)

Event tools such as Eventbrite or Humanitix

CRM or project management platforms (e.g. Trello, Asana, HubSpot)

Personal Attributes

Professional and composed under pressure

Highly organised with strong attention to detail

Exceptional communicator and relationship builder

Proactive and able to anticipate needs

Collaborative, with leadership potential to mentor and support others

Time Zone: Australian Business Hours

Applicant Location: Must be Filipinos living in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

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