Virtual Executive Assistant

3 days ago

Work from Home, Philippines Virtua Outsourcing Solutions Full time ₱250,000 - ₱1,200,000 per year

About the Role:

This contract role is to provide high-level executive support to the Chief Executive Officer (CEO) and Chief Revenue Officer (CRO) of our client, Wambi, during their current Executive Assistant's maternity leave. The Virtual Assistant (VA) will start in October, allowing a one-month transition period for a smooth handover, and will continue supporting the leadership team throughout the six-month contract. The VA will handle administrative and operational tasks to ensure seamless daily operations and help the CEO and CRO stay focused on their strategic priorities.

Key Responsibilities:

  • Manage and optimize executive calendars to ensure alignment with priorities and deadlines
  • Schedule and coordinate client and internal meetings, including sending invitations and reminders
  • Prepare and deliver weekly executive briefings
  • Arrange travel, including flights, accommodations, and transportation
  • Conduct ad-hoc research and provide summarized findings to support decision-making
  • Monitor and respond to urgent emails outside of core hours when necessary (as agreed)
  • Create and manage tickets in Jira
  • Update and maintain notes in HubSpot
  • Edit and adapt templates in Canva
  • Support additional administrative tasks as needed to ensure smooth operations
  • Learn and follow Wambi-specific workflows and processes as directed by the team

Schedule:

The position is part-time, requiring 10-20 hours per week, with the possibility for candidates interested in working more hours—up to approximately 32 hours per week.

Contract Type & Compensation:

  • This is a freelance (independent contractor) position.
  • Compensation is Php per hour.
  • Six-month contract

Work From Home Requirements:

  • Must have your own reliable computer or device to perform job duties.
  • A stable and high-speed internet connection is essential to ensure smooth communication and access to CRM tools.
  • A quiet, distraction-free workspace to provide professional customer support.

What We're Looking For:

Required:

Proven experience as an Executive Assistant, Virtual Assistant, or similar role

Strong proficiency in Microsoft Office Suite, especially Outlook for scheduling

Excellent organizational, time management, and multitasking skills

Strong written and verbal communication abilities

High level of professionalism, discretion, and confidentiality

Ability to work independently and adapt to shifting priorities

Preferred:

Experience with HubSpot or similar CRM systems

Previous experience supporting senior executives in a dynamic environment

Familiarity with nonprofit or healthcare sectors (a plus)

Why Join Us?

This part-time, remote role offers a chance to be a vital support to senior leaders at Wambi, helping drive smooth operations and strategic focus. If you thrive on managing calendars, coordinating tasks, and delivering high-level executive support, this position provides both meaningful responsibility and flexible hours—all from the comfort of your home.

Apply today to be the trusted partner who keeps our client, Wambi's leadership, running efficiently and effectively

Job Type: Part-time

Pay: Php250.00 per hour

Expected hours: 10 – 20 per week

Benefits:

  • Work from home

Work Location: Remote

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