Virtual Executive Assistant

2 days ago

Work from Home, Philippines Virtua Outsourcing Solutions Full time ₱250,000 - ₱1,200,000 per year

About the Role:

This contract role is to provide high-level executive support to the Chief Executive Officer (CEO) and Chief Revenue Officer (CRO) of our client, Wambi, during their current Executive Assistant's maternity leave. The Virtual Assistant (VA) will start in October, allowing a one-month transition period for a smooth handover, and will continue supporting the leadership team throughout the six-month contract. The VA will handle administrative and operational tasks to ensure seamless daily operations and help the CEO and CRO stay focused on their strategic priorities.

Key Responsibilities:

  • Manage and optimize executive calendars to ensure alignment with priorities and deadlines
  • Schedule and coordinate client and internal meetings, including sending invitations and reminders
  • Prepare and deliver weekly executive briefings
  • Arrange travel, including flights, accommodations, and transportation
  • Conduct ad-hoc research and provide summarized findings to support decision-making
  • Monitor and respond to urgent emails outside of core hours when necessary (as agreed)
  • Create and manage tickets in Jira
  • Update and maintain notes in HubSpot
  • Edit and adapt templates in Canva
  • Support additional administrative tasks as needed to ensure smooth operations
  • Learn and follow Wambi-specific workflows and processes as directed by the team

Schedule:

The position is part-time, requiring 10-20 hours per week, with the possibility for candidates interested in working more hours—up to approximately 32 hours per week.

Contract Type & Compensation:

  • This is a freelance (independent contractor) position.
  • Compensation is Php per hour.
  • Six-month contract

Work From Home Requirements:

  • Must have your own reliable computer or device to perform job duties.
  • A stable and high-speed internet connection is essential to ensure smooth communication and access to CRM tools.
  • A quiet, distraction-free workspace to provide professional customer support.

What We're Looking For:

Required:

Proven experience as an Executive Assistant, Virtual Assistant, or similar role

Strong proficiency in Microsoft Office Suite, especially Outlook for scheduling

Excellent organizational, time management, and multitasking skills

Strong written and verbal communication abilities

High level of professionalism, discretion, and confidentiality

Ability to work independently and adapt to shifting priorities

Preferred:

Experience with HubSpot or similar CRM systems

Previous experience supporting senior executives in a dynamic environment

Familiarity with nonprofit or healthcare sectors (a plus)

Why Join Us?

This part-time, remote role offers a chance to be a vital support to senior leaders at Wambi, helping drive smooth operations and strategic focus. If you thrive on managing calendars, coordinating tasks, and delivering high-level executive support, this position provides both meaningful responsibility and flexible hours—all from the comfort of your home.

Apply today to be the trusted partner who keeps our client, Wambi's leadership, running efficiently and effectively

Job Type: Part-time

Pay: Php250.00 per hour

Expected hours: 10 – 20 per week

Benefits:

  • Work from home

Work Location: Remote

  • Accounting Virtual Assistant

    15 hours ago

    Work from Home, Philippines EiVA (Empowering International Virtual Assistant) Full time ₱14,400 per year

    Job Qualifications:Minimum of 3 years experience in Accounting.Knowledgeable in using Monday CRMWith experience in creating quotations for clients.Experienced in a shipping company is a plus but not a requirement.Reliable and both data- and detail-oriented, with a driveto execute flawlesslyGood communication skills in English, written and verbal.Willing to...

  • Executive Virtual Assistant – Events, Travel

    4 days ago

    Work from Home, Philippines A+ Virtual Pro Full time

    We're looking for a highly organized, tech-savvy, and proactive Executive Virtual Assistant to support the daily operations of a leadership coach, speaker, and content creator. This role involves travel coordination, scheduling, content support, and email management, with room to grow for the right candidate.Key Responsibilities:Travel Management – Book...

  • Healthcare Virtual Assistant

    15 hours ago

    Work from Home, Philippines K. Virtual Assistance Services Full time ₱240,000 - ₱300,000 per year

    Company Overview:K. Virtual Assistance Services is a recruitment and freelancing support company dedicated to helping clients find skilled Healthcare Virtual Assistants. Our mission is to connect healthcare businesses with capable, reliable, and well-trained professionals who can support their operations, patients, and clients effectively.Position...

  • Internal Operations Coordinator – Virtual Assistant Support

    4 days ago

    Work from Home, Philippines OVA Virtual Full time ₱720,000 per year

    We are hiring an Internal Operations Coordinator to support day-to-day operations and administrative functions for our virtual staffing company. This role ensures smooth coordination between operations leadership, team leads, and virtual assistants while maintaining accurate records, reports, and workflows. The ideal candidate is detail-oriented, proactive,...

  • Executive VIRTUAL Assistant

    1 week ago

    Work from Home, Philippines Linked Helpers Full time ₱240,000 - ₱480,000 per year

    LinkedHelpers is seeking a Fluent English-speaking Virtual Executive Assistant (no accent preferred) with proven experience supporting U.S. clients. If you are highly organized, detail-oriented, and thrive in fast-paced environments, we'd love to meet youYou will be responsible for scheduling and coordinating appointments (similar to...

  • Insurance Virtual Assistant

    4 days ago

    Work from Home, Philippines A+ Virtual Pro Full time ₱5 - ₱270 per year

    We are seeking a detail-oriented and highly reliable Insurance Virtual Assistant to support our US-based insurance operations. Applicants must have prior experience working with insurance companies in the United States - this is non-negotiable.Responsibilities:Assist with insurance-related administrative tasksHandle client communications and follow-upsManage...

  • General Virtual Assistant

    4 days ago

    Work from Home, Philippines A+ Virtual Pro Full time ₱270 per year

    We are looking for an experienced General Virtual Assistant to support insurance companies in the US with daily operations. The ideal candidate will be highly organized, detail-oriented, and able to handle administrative, client communication, and back-office tasks with accuracy and professionalism. You will be responsible for managing documents,...

  • Executive Operations Assistant

    4 days ago

    Work from Home, Philippines OVA Virtual Full time

    We are seeking a highly experienced Executive Operations Assistant to support a dynamic, community-oriented organization based in Hawaii. The ideal candidate is organized, proactive, and experienced in executive support, operations coordination, and system management in a fast-paced environment.This Position Is Perfect For You If You Are…Proactive and...

  • Accounting Virtual Assistant

    1 week ago

    Work from Home, Philippines Go Hire Virtual Full time ₱600,000 - ₱900,000 per year

    Job Summary:We are seeking a highly organized and creative professional to join our team as an Accounting Assistant who is not only skilled in finance but also confident in client-facing communication, specifically in collections and sales.Key Responsibilities:Collections: Actively follow up with clients regarding outstanding invoices; send reminders,...

  • Accounting Virtual Assistant

    4 days ago

    Work from Home, Philippines Go Hire Virtual Full time ₱300,000 - ₱360,000 per year

    Job Summary:We are seeking a highly organized and creative professional to join our team as an Accounting Assistant who is not only skilled in finance but also confident in client-facing communication specifically in collections and sales.Key Responsibilities:Collections: Actively follow up with clients regarding outstanding invoices; send reminders,...