Executive Assistant to the CEO

2 weeks ago

Work from Home, Philippines Villar Group of Companies Full time ₱50,000 - ₱70,000 per year

Location: Remote

Reports to: CEO

Type: Full-Time

About the Role:

We're looking for a highly organized and proactive Executive & Team Operations Assistant to support the CEO and development teams with scheduling, coordination, and administrative tasks. You'll work across teams to ensure everyone's calendars are optimized, meetings are scheduled seamlessly, and routine admin tasks are handled efficiently — freeing up our product manager and engineers to focus on building.

This role is ideal for someone who is detail-oriented, tech-savvy, and thrives on bringing structure to fast-moving teams.

Key Responsibilities:

  • Manage the CEO's calendar, schedule meetings, and coordinate across time zones.
  • Handle meeting invites, rescheduling, and follow-ups for the engineering team (across backend, mobile, QA, etc.).
  • Send reminders, prep agendas, and take notes during key meetings if required.
  • Assist senior engineers with administrative tasks (e.g., documentation follow-ups, booking calls, creating meeting links).
  • Take on ad-hoc requests and mundane tasks from the broader team, such as timesheet reminders, travel bookings, or vendor coordination.
  • Maintain structure and hygiene around internal tools like Google Calendar, Slack, Notion, or other task managers.
  • Flag calendar clashes, anticipate conflicts, and proactively resolve them before they become issues.

Requirements:

  • 2+ years of experience as an executive assistant, team coordinator, or operations assistant in a fast-paced startup or tech environment (ideally in a bank or financial institution)
  • Excellent written and verbal communication skills.
  • Proficiency with Google Workspace (Calendar, Docs, Sheets), Slack, Zoom, and Notion.
  • Strong time management skills — able to handle multiple stakeholders and tasks without dropping the ball.
  • Comfortable with ambiguity and shifting priorities — you're the kind of person who finds solutions before others know there's a problem.
  • Experience working remotely with distributed teams is a plus.

Nice to Have:

  • Experience supporting technical teams or familiarity with software development workflows.
  • Basic familiarity with project management tools like Jira, Linear, or Asana.
  • Interest in growing into a more senior operations or people support role over time.

Job Types: Full-time, Permanent

Pay: Php50, Php70,000.00 per month

Benefits:

  • Flexible schedule
  • Flextime
  • Work from home

Application Question(s):

  • Do you have experience as an Executive Assistant for a bank or financial institution? If so, how many years?
  • Do you have experience supporting technical teams (software development)?
  • Do you have experience with project management tools like Jira, Linear, or Asana?

Experience:

  • Executive Assistance: 2 years (Required)

Work Location: Remote

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