Virtual Executive Assistant

13 hours ago

Work from Home, Philippines Avid Group Full time ₱900,000 - ₱1,200,000 per year

Role Overview

We are looking for a highly organized and resourceful Executive Assistant to support the Director of Operations and his team in managing day-to-day priorities, strategic initiatives, and cross-functional projects. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where no two days are alike.

This role requires strong judgment, exceptional communication skills, and the ability to anticipate needs before they arise. You will be a critical liaison between internal teams, external partners, and leadership, ensuring smooth operational execution across the business.

Key ResponsibilitiesExecutive Support

  • Manage and maintain the Director of Operations' calendar, scheduling meetings, and prioritizing competing demands.
  • Attending meetings and taking minutes; prioritizing needs and action items for Director of Operation to ensure deadlines are met.
  • Organizing a "to do" list for the day, week, month
  • Screen and manage emails, calls, and correspondence, ensuring timely responses and follow-ups.
  • Coordinate travel arrangements, accommodations, and itineraries for business and personal trips, conferences, and events (e.g., MAGIC Las Vegas).

Operational Coordination

  • Ensuring deadlines are met and priorities remain on schedule. Assist with project management, ensuring smooth cross-team communication.

Stakeholder & Team Management

  • Act as the first point of contact between the Director and internal/external stakeholders, ensuring clear, consistent communication.
  • Assist with travel booking for those on the Operations team; preparing expense reports
  • Assisting the Senior EA with tasks and projects

Confidentiality & Discretion

  • Handle sensitive information with the utmost professionalism and confidentiality.

Qualifications

  • 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role.
  • Exceptional organization and time-management skills with the ability to juggle multiple priorities.
  • Proficiency in Google Workspace (Docs, Sheets, Drive, Meet), Slack, and project management tools (e.g., ).
  • Strong written and verbal communication skills.
  • High degree of professionalism and discretion in handling confidential information.
  • Ability to work independently while being a strong team player.
  • Ability to prioritize needs and multi-task.

Preferred Skills

  • Experience supporting senior leadership or operations executives in a fast-paced, growth-focused environment.
  • Ability to proactively identify potential issues and resolve them before they escalate.

Job Type: Full-time

Application Question(s):

  • Do you have a strong internet connect?

Work Location: Remote

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