Executive Assistant

1 week ago

Caloocan City Central Post Office P, Philippines Peotraco Food Inc. Full time ₱480,000 - ₱960,000 per year

Administrative Support

  • Schedule Management:
  • Manage the executive's calendar, including scheduling meetings, travel, and appointments.
  • Correspondence Handling:
  • Draft, review, and send business correspondence, including emails, letters, and memos.
  • Screen and prioritize incoming communications, including phone calls and mail.
  • Meeting Coordination:
  • Organize, coordinate, and attend meetings, including MANCOM meetings, as instructed by the Management.
  • Prepares agenda and materials as necessary.
  • Take notes/minutes of the important discussions during the meeting.
  • Monitors status of open items and ensures that necessary actions are taken.
  • Travel Arrangements:
  • Plan and coordinate travel arrangements (flights, hotels, transportation).
  • Prepare itineraries and any travel-related documents such as but not limited to: visa application, and passport renewal.
  • Handle any travel-related issues or changes.
  • Document and Data Management:
  • Organize and maintain important company documents, both physical and digital, including contracts, and regulatory compliance paperwork.
  • Ensure proper filing and retrieval systems are in place for easy access.
  • Ensures that all maintained documents are secured to keep its confidentiality.

Operational Support (as per instruction)

  • Assist with product development and/or marketing on preparation and distribution of food tasting samples.
  • Assist with administrative tasks related to department needs, such as research and documentation, encoding and filing, and record updating.
  • Assist on organizing company events to ensure that all details are handled efficiently.
  • Ad-Hoc Tasks:
  • Take on special assignments or tasks as requested by the executives.
  • Stay flexible to adjust priorities and workloads as business needs evolve.

Communication and Liaison

  • Assisting visitors and preparing materials and snacks for the meeting.
  • Manage inquiries or issues, escalating when necessary.
  • Process company's regulatory and/or compliance documents such as but not limited to: SEC and BIR Registration, Business permits and clearances applications, and other necessary certifications.

Minimum Qualifications

  • Bachelor's Degree in Business Administration, communications or any related course.
  • Proven experience as an Executive Assistant or in a similar administrative role.

Job Type: Full-time

Pay: Php20, Php24,000.00 per month

Benefits:

  • Paid training

Work Location: In person

  • Executive Assistant

    3 days ago

    Caloocan, Philippines Wing Assistant Full time

    Please whitelist the domains "lever.co " and "hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...

  • Executive Assistant

    2 days ago

    Cebu City, Central Visayas, Philippines Assistant Launch Full time ₱30,000 - ₱60,000 per year

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...

  • Executive Assistant

    2 days ago

    Makati City, National Capital Region, Philippines Assistant Launch Full time ₱40,000 - ₱80,000 per year

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...

  • Executive Assistant

    2 days ago

    Makati City, National Capital Region, Philippines Wing Assistant Full time ₱900,000 - ₱1,200,000 per year

    Position Overview:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to both our Director and Chief Operating Officer (COO). This role requires an individual who can effectively assist with personal, professional (team and task management), and business goals (client operations) while maintaining the highest...

  • Executive Assistant

    2 days ago

    Cebu City, Central Visayas, Philippines Project Assistant Full time ₱1,200,000 - ₱2,400,000 per year

    Company OverviewProject Assistant is a premier, mostly Philippine-based digital agency (we're a bit global with different folks working together across 5 continents), empowering US startups and enterprises with cutting-edge web solutions. Specializing in full-stack web applications, custom WordPress development, Shopify e-commerce, we've delivered 300+...

  • Executive Assistant

    8 hours ago

    Makati Central Post Office, Philippines Reyes Tacandong & Co Full time ₱900,000 - ₱1,200,000 per year

    Company OverviewBe part of one of the Philippines' leading audit and consulting firms. Be part of RTeamRT&Co. has grown into one of the most trusted professional service firms in the country, offering the highest standards of excellence and professionalism responsive to the Philippine business environment's ever-changing dynamics.Our people are our greatest...

  • Executive Assistant- Alabang

    6 days ago

    Muntinlupa Central Post Office, Philippines MATCHMO Full time $104,000 - $130,878 per year

    Manage executive level administrative tasks including scheduling meetings and video/teleconference calls.Handle sensitive and confidential information with discretion.Adeptly handle incoming communications and respond to internal requests for information on a timely basis.Provide administrative support as needed, including preparing documents, conducting...

  • Seasonal Executive Assistant

    2 weeks ago

    San Juan Central Post Office P, Philippines KC'S Kitchen Full time ₱200,000 - ₱240,000 per year

    About KC's Kitchen PH Food ServicesKC's Kitchen PH is a growing food and catering service provider known for quality home-cooked meals and dependable event catering. Rooted in Filipino culinary tradition, we bring the warmth of home-cooked dishes to corporate events, private gatherings, and large-scale celebrations. Our team is committed to delivering...

  • Executive Assistant to the Director and COO

    2 days ago

    Makati City, National Capital Region, Philippines Wing Assistant Full time ₱1,500,000 - ₱2,500,000 per year

    Key Responsibilities Maintain and organize calendars for both executives, scheduling meetings and appointments while coordinating with various stakeholdersServe as the primary point of contact for internal and external communications, managing emails and phone calls on behalf of the executivesArrange and plan comprehensive travel itineraries, including...

  • Marketing Assistant

    6 days ago

    Makati Central Post Office P, Philippines Executive Optical, Inc. Full time ₱240,000 - ₱264,000 per year

    Minimum QualificationsBachelor's degree in Marketing Management or equivalent.Newly graduates are welcome to apply.Excellent written and verbal communication skills.Ability to work in a fast-paced environment.Strong multi-tasking and time-management skills.With the ability to prioritize tasks effectively and efficiently.Highly organized and detail...