Executive Assistant/Secretary

1 day ago

Makati Central Post Office, Philippines Ws Manpower Corp. Full time ₱3,600,000 - ₱4,209,600 per year

Executive Assistant/Secretary - Job Responsibilities

  • Executive Support:

Provide comprehensive administrative support to senior executives, including calendar management, scheduling meetings, and coordinating appointments.

  • Communication Management:

Handle email correspondence, screen calls, prepare memos, and draft official communications on behalf of the executive.

  • Document Preparation:

Prepare and organize reports, presentations, spreadsheets, and other executive-level documents with high accuracy.

  • Meeting & Event Coordination:

Plan and organize executive meetings, including agenda preparation, minutes taking, logistics coordination, and follow-up action tracking.

  • Travel Management:

Arrange domestic and international travel, prepare detailed itineraries, and ensure proper documentation and bookings.

  • Project Assistance:

Support executives in monitoring ongoing projects, coordinating with internal departments, and ensuring the timely execution of deliverables.

  • Confidential Records Management:

Maintain strict confidentiality regarding sensitive company and executive information; systematically organize files and records.

  • Liaison & Stakeholder Coordination:

Act as the primary point of contact between the executive and internal/external stakeholders, ensuring smooth communication flow.

  • Office & Administrative Operations:

Monitor office needs, prepare expense reports, process reimbursements, and handle basic procurement as needed.

  • Executive Task Prioritization:

Anticipate the executive's needs, manage competing priorities, and make informed decisions to support business objectives.

Job Requirements

  • Education:

Bachelor's degree in Business Administration, Office Administration, Management, Communications, or any related field.

With an above-average scholastic record or academic achievements.

  • Experience:

At least 3 years of solid experience as an Executive Assistant, Administrative Supervisor, or in a similar executive-level support role.

  • Technical Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Knowledge of basic data management and office systems.
  • Ability to prepare polished reports, presentations, and documents.
  • Communication Skills:

Excellent written and verbal communication skills; articulate, professional, and capable of handling executive-level correspondence.

  • Organizational Skills:

Strong time management, attention to detail, and the ability to handle multiple priorities effectively.

  • Professional Traits:
  • Highly trustworthy and maintains confidentiality at all times.
  • Strong problem-solving skills and sound judgment.
  • Can work independently with minimal supervision.
  • Can handle pressure and tight deadlines.
  • Work Ethics:

Demonstrates professional behavior, integrity, and reliability; maintains a polished and corporate demeanor.

  • Other Requirements:
  • Willing to work extended hours when necessary.
  • Flexible and adaptable to dynamic work environments.
  • Strong interpersonal skills and ability to coordinate with various departments.

Job Types: Full-time, Permanent

Pay: Php30, Php35,000.00 per month

Benefits:

  • Pay raise
  • Promotion to permanent employee

Work Location: In person

  • Executive Secretary

    2 weeks ago

    San Juan Central Post Office P, Philippines Saviour MeDevices, Inc. Full time ₱20,000 - ₱50,000 per year

    Job Summary: This role is responsible for delivering high-level administrative and clerical support to ensure the smooth and efficient functioning of the department. The Executive Secretary serves as a key point of coordination, managing schedules, communications, and documentation while maintaining confidentiality and supporting the Executive's strategic...

  • Executive Secretary

    2 days ago

    Makati City, National Capital Region, Philippines GREATSOURCE CORPORATION Full time ₱30,000 - ₱60,000 per year

    About the Role:Greatsource Corporation is seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative and executive support to the company's top management — the President, Chief Operating Officer (COO), and Assistant COO. The successful candidate will play a critical role in ensuring smooth coordination,...

  • Executive Secretary

    2 days ago

    Makati City, National Capital Region, Philippines YGC Corporate Services Inc Full time ₱1,200,000 - ₱4,200,000 per year

    An Executive Secretary provides crucial administrative and clerical support to high-level executives, managing schedules, communication, and logistical tasks to ensure smooth daily operations and efficient workflow. Act as a point of contact, handle confidential information, answering incoming calls, taking and delivering messages, responding to general...

  • Executive Secretary

    2 days ago

    Makati City, National Capital Region, Philippines YGC Corporate Services, Inc. Full time ₱17,000 - ₱35,000 per year

    An Executive Secretary provides crucial administrative and clerical support to high-level executives, managing schedules, communication, and logistical tasks to ensure smooth daily operations and efficient workflow. Act as a point of contact, handle confidential information, answering incoming calls, taking and delivering messages, responding to general...

  • Secretary

    2 weeks ago

    Makati City, National Capital Region, Philippines Decad (Asia) Inc. Full time ₱20,000 - ₱60,000 per year

    To be confirmed - Full/Part TimeThis role involves managing schedules, handling correspondence, maintaining records, and providing administrative assistance to the team or executive(s).Develop and maintain organized electronic and physical filing and record-keeping systems.Monitor and manage office supplies inventory and place orders as needed.Assist with...

  • Executive Secretary

    1 day ago

    Makati City, National Capital Region, Philippines Federal Phoenix Assurance Company, Inc Full time ₱180,000 - ₱240,000 per year

    FPG Insurance has built an enviable reputation for developing customer insights that support the creation of relevant commercial and individual insurance products and solutions.Job Summary:The Executive Secretary provides dedicated administrative support to the Chief of Staff in carrying out the overall support requirements of the President & CEO. The role...

  • Executive Assistant

    2 days ago

    Quezon City Central Post Office P, Philippines Corporate Executive Search Inc. Full time ₱1,152,000 - ₱1,440,000 per year

    Job DescriptionExecutive SupportManages the President's calendar, confidential correspondence, and complex travel plans and itineraries.Ensures schedules, priorities, and commitments are followed; serves as gatekeeper for access to the President.Tracks deliverables and ensures timely submission of outputs assigned by the Office of the President.Researches,...

  • Secretary

    2 days ago

    Makati City, National Capital Region, Philippines W Bridges Manpower Corporation Full time ₱200,000 - ₱250,000 per year

    About the role We are seeking an experienced Secretary to join our team at W Bridges Manpower Corporation in our Makati City office. This is a full-time position that will provide crucial administrative support to our leadership team. As an integral member of our office, you will play a key role in ensuring the smooth running of our operations.What you'll...

  • Executive Secretary for Marketing Head

    2 days ago

    Makati City, National Capital Region, Philippines JC Persol Full time ₱360,000 - ₱420,000 per year

    Oversee daily operations through collaboration with senior management and division leads.Perform a range of administrative tasks including managing calendars, generating correspondence, organizing files, and coordinating corporate meetings and follow-ups.Act as the point of contact among executives, employees, clients, and external partners.Handle company...

  • Office Staff/Secretary

    2 days ago

    San Juan Central Post Office P, Philippines Silver City General Construction Inc., Full time ₱432,000 - ₱864,000 per year

    Secretaries may also have the following duties:Greet visitors and direct them to the appropriate departments or individualsAnswer telephones and respond to inquiries via telephone or emailBook meeting rooms, set up conference calls and take messages and minutes during meetingsPerform administrative tasks, including filing and photocopyingWrite emails, memos...