Administrative Operations Coordinator

3 days ago

Work from Home, Philippines Cube Care Full time ₱900,000 - ₱1,200,000 per year

We are seeking a resourceful and proactive Administrative Operations Coordinator to support our organization in managing critical administrative, compliance, and vendor-related functions. This role requires a detail-oriented professional with strong common sense, problem-solving abilities, and the confidence to handle both internal processes and external negotiations.

Key Responsibilities:

  • Oversee and review administrative workflows, ensuring timely completion of timesheets, reports, and documentation.
  • Assist in preparing, filing, and maintaining compliance-related documentation, including minority certifications and government registrations.
  • Handle requests for certificates and manage the process of applying for and renewing certifications.
  • Provide support with GSA (General Services Administration) processes and assist departments with related compliance requirements.
  • Monitor vendor relationships, address pricing discrepancies, and resolve billing or service disputes.
  • Negotiate contracts, pricing, and terms with suppliers and service providers to ensure favorable agreements.
  • Support senior management and staff in day-to-day administrative tasks, ensuring deadlines are met and requirements fulfilled.
  • Handle request for vendor registrations

Qualifications:

  • Strong organizational and administrative skills with the ability to manage multiple priorities.
  • Confident communicator, not hesitant to engage in direct negotiations or resolve conflicts.
  • Experience in vendor management, contract negotiations, or compliance administration preferred.
  • Ability to problem-solve independently and "see things through" to completion.
  • Detail-oriented with strong follow-through on time-sensitive tasks.
  • Prior exposure to minority certification processes, GSA, or government-related paperwork is a plus.

Ideal Candidate Profile:

  • Intelligent, fast-acting, and highly resourceful.
  • Comfortable taking initiative and working independently.
  • Not afraid of confrontation when addressing supplier overcharging or service issues.
  • A strong administrator with the ability to support compliance, vendor relations, and cross-departmental needs.

System Requirements:

  • Computer Processor: Minimum 5th generation Intel i5 processor or equivalent
  • Computer Memory/RAM: Minimum 4.00 GB
  • Computer Operating System: Windows 10 or Mac OSX - No Linux, Unix, or any operating system other than what is required.
  • Internet Speed: Running on a 5.0 MBPS plan or higher (Both primary and backup) - If your backup connection cannot serve as your primary connection, that does not qualify as a backup connection
  • REQUIRED Headset: Noise-cancelling headset connected via USB port
  • REQUIRED WebCam: At least 3 megapixels capable of 720p recording

Note: The computer system you will be using should not be shared with anyone else and should be dedicated for work only.

  • Operations Administrator

    7 days ago

    Work from Home, Philippines Columbia Helicopters, Inc. Full time ₱600,000 - ₱1,200,000 per year

    For over 65 years, Columbia Helicopters have been a trusted provider of heavy-lift helicopter services. We create new aircraft, fly heavy-lift helicopters around the world, and provide maintenance support to ensure you are mission-ready for critical operations. If you are passionate about aviation, join our Columbia FamilyThis representative is responsible...

  • Operations Coordinator – EVA

    3 days ago

    Work from Home, Philippines OVA Virtual Full time ₱7,200,000 - ₱9,000,000 per year

    We are looking for a Technology Operations and Budget Coordinator to support IT leadership with budget tracking, contract management, and project coordination. This role requires strong attention to detail, advanced organizational skills, and the ability to manage both administrative and technical operational tasks.Must Have's3–5 years of experience in IT...

  • Payroll & HR/Operations Assistant

    7 days ago

    Work from Home, Philippines Serenity Operations Services Full time ₱384,000 - ₱528,000 per year

    Job Title: Payroll & HR/Operations AssistantCompany: Serenity Operations Services (SOS)Location: Remote (Philippines-based preferred)Job Type: Full-Time | Salary: $600 – $800 / monthAbout UsSerenity Operations Services (SOS) is a fast-growing company that supports clients across multiple industries. We value accuracy, professionalism, and teamwork. We are...

  • Operations Coordinator

    1 week ago

    Work from Home, Philippines Rad Hires Full time ₱26,000 - ₱31,200 per year

    Operations Coordinator (Remote – Philippines)About the CompanyOur client is one of the largest and fastest-growing volleyball organizations in the United States , offering youth and adult recreational leagues, classes, open play sessions, clinics, and camps . They're passionate about promoting volleyball as a community-driven sport that brings people...

  • Full-Time IT Operations Coordinator

    1 day ago

    Work from Home, Philippines OVA Virtual Full time ₱720,000 per year

    We are seeking an IT Business Operations Coordinator to provide high-level administrative, financial, and operational support to IT leadership.This role combines executive administrative functions with IT budgeting, vendor coordination, and project tracking. The ideal candidate is highly organized, resourceful, and experienced in supporting cross-functional...

  • Operations Coordinator

    1 week ago

    Work from Home, Philippines PlanetArt Full time ₱1,920,000 - ₱3,600,000 per year

    Operations CoordinatorCompany and Vision PlanetArt's vision is to be the leading seller of personalized and make-on-demand products worldwide. We provide consumers with unmatched tools and content and an unparalleled end-to-end customer experience that result in high-quality, meaningful finished products and memorable celebrations of life events. The...

  • Vendor Operations Coordinator

    1 week ago

    Work from Home, Philippines SolutionCX Full time ₱900,000 - ₱1,200,000 per year

    This is a remote position.Overview:We're looking for a proactive Vendor Operations & Support Specialist to manage vendor relations, warranty coordination, and material logistics for our solar projects. This role ensures smooth communication between vendors, internal teams, and customers — keeping every project on time, compliant, and high-quality.Key...

  • Technology Operations and Budget Coordinator

    3 days ago

    Work from Home, Philippines OVA Virtual Full time ₱70,000 - ₱80,000 per year

    We are looking for a Technology Operations and Budget Coordinator to support IT leadership with budget tracking, contract management, and project coordination. This role requires strong attention to detail, advanced organizational skills, and the ability to manage both administrative and technical operational tasks.Must Have's3–5 years of experience in IT...

  • Full-Time IT Business Operations Coordinator

    2 weeks ago

    Work from Home, Philippines OVA Virtual Full time ₱720,000 - ₱780,000 per year

    We are seeking an IT Business Operations Coordinator to provide high-level administrative, financial, and operational support to IT leadership.This role combines executive administrative functions with IT budgeting, vendor coordination, and project tracking. The ideal candidate is highly organized, resourceful, and experienced in supporting cross-functional...

  • Technology Operations and Project Coordinator

    1 week ago

    Work from Home, Philippines OVA Virtual Full time ₱960,000 per year

    We are looking for an Technology Operations and Project Coordinator to provide high-level administrative and operational support for IT leadership. This role is a blend of executive assistant-level responsibilities, budget and vendor management, and project coordination. The position is well-suited for candidates experienced in IT budgeting and...