Administrative Operations Coordinator

4 days ago

Work from Home, Philippines Cube Care Full time ₱900,000 - ₱1,200,000 per year

We are seeking a resourceful and proactive Administrative Operations Coordinator to support our organization in managing critical administrative, compliance, and vendor-related functions. This role requires a detail-oriented professional with strong common sense, problem-solving abilities, and the confidence to handle both internal processes and external negotiations.

Key Responsibilities:

  • Oversee and review administrative workflows, ensuring timely completion of timesheets, reports, and documentation.
  • Assist in preparing, filing, and maintaining compliance-related documentation, including minority certifications and government registrations.
  • Handle requests for certificates and manage the process of applying for and renewing certifications.
  • Provide support with GSA (General Services Administration) processes and assist departments with related compliance requirements.
  • Monitor vendor relationships, address pricing discrepancies, and resolve billing or service disputes.
  • Negotiate contracts, pricing, and terms with suppliers and service providers to ensure favorable agreements.
  • Support senior management and staff in day-to-day administrative tasks, ensuring deadlines are met and requirements fulfilled.
  • Handle request for vendor registrations

Qualifications:

  • Strong organizational and administrative skills with the ability to manage multiple priorities.
  • Confident communicator, not hesitant to engage in direct negotiations or resolve conflicts.
  • Experience in vendor management, contract negotiations, or compliance administration preferred.
  • Ability to problem-solve independently and "see things through" to completion.
  • Detail-oriented with strong follow-through on time-sensitive tasks.
  • Prior exposure to minority certification processes, GSA, or government-related paperwork is a plus.

Ideal Candidate Profile:

  • Intelligent, fast-acting, and highly resourceful.
  • Comfortable taking initiative and working independently.
  • Not afraid of confrontation when addressing supplier overcharging or service issues.
  • A strong administrator with the ability to support compliance, vendor relations, and cross-departmental needs.

System Requirements:

  • Computer Processor: Minimum 5th generation Intel i5 processor or equivalent
  • Computer Memory/RAM: Minimum 4.00 GB
  • Computer Operating System: Windows 10 or Mac OSX - No Linux, Unix, or any operating system other than what is required.
  • Internet Speed: Running on a 5.0 MBPS plan or higher (Both primary and backup) - If your backup connection cannot serve as your primary connection, that does not qualify as a backup connection
  • REQUIRED Headset: Noise-cancelling headset connected via USB port
  • REQUIRED WebCam: At least 3 megapixels capable of 720p recording

Note: The computer system you will be using should not be shared with anyone else and should be dedicated for work only.

  • Operations Coordinator

    4 days ago

    Work from Home, Philippines Staff4Me Full time ₱40,000 - ₱60,000 per year

    Position Summary:The Operations Coordinator at Staff4Me will be responsible for supporting the daily operations of the company to ensure efficiency and effectiveness. This role involves coordinating various operational processes, working closely with multiple teams, and acting as a point of contact for both internal and external stakeholders.Key...

  • Operations Coordinator – EVA

    4 days ago

    Work from Home, Philippines OVA Virtual Full time ₱7,200,000 - ₱9,000,000 per year

    We are looking for a Technology Operations and Budget Coordinator to support IT leadership with budget tracking, contract management, and project coordination. This role requires strong attention to detail, advanced organizational skills, and the ability to manage both administrative and technical operational tasks.Must Have's3–5 years of experience in IT...

  • Full-Time IT Operations Coordinator

    2 days ago

    Work from Home, Philippines OVA Virtual Full time ₱720,000 per year

    We are seeking an IT Business Operations Coordinator to provide high-level administrative, financial, and operational support to IT leadership.This role combines executive administrative functions with IT budgeting, vendor coordination, and project tracking. The ideal candidate is highly organized, resourceful, and experienced in supporting cross-functional...

  • Payroll & HR/Operations Assistant

    1 week ago

    Work from Home, Philippines Serenity Operations Services Full time ₱384,000 - ₱528,000 per year

    Job Title: Payroll & HR/Operations AssistantCompany: Serenity Operations Services (SOS)Location: Remote (Philippines-based preferred)Job Type: Full-Time | Salary: $600 – $800 / monthAbout UsSerenity Operations Services (SOS) is a fast-growing company that supports clients across multiple industries. We value accuracy, professionalism, and teamwork. We are...

  • Technology Operations and Budget Coordinator

    4 days ago

    Work from Home, Philippines OVA Virtual Full time ₱70,000 - ₱80,000 per year

    We are looking for a Technology Operations and Budget Coordinator to support IT leadership with budget tracking, contract management, and project coordination. This role requires strong attention to detail, advanced organizational skills, and the ability to manage both administrative and technical operational tasks.Must Have's3–5 years of experience in IT...

  • Technology Operations and Project Coordinator

    2 weeks ago

    Work from Home, Philippines OVA Virtual Full time ₱960,000 per year

    We are looking for an Technology Operations and Project Coordinator to provide high-level administrative and operational support for IT leadership. This role is a blend of executive assistant-level responsibilities, budget and vendor management, and project coordination. The position is well-suited for candidates experienced in IT budgeting and...

  • Administrative Operations Specialist – Remote Support

    4 days ago

    Work from Home, Philippines OVA Virtual Full time ₱720,000 per year

    We are seeking an Administrative Operations Specialist to provide remote operational support for our leadership and staffing teams. This role is responsible for ensuring efficient workflows, handling documentation, supporting onboarding processes, and preparing detailed reports. The ideal candidate thrives in a structured environment and has strong...

  • Remote Credentialing

    2 days ago

    Work from Home, Philippines Serenity Operations Services Full time ₱33,000 - ₱44,000 per year

    Remote | Full-Time | 9AM - 6PM PST | Independent Contractor $600–$800 USD/month | Weekends OffLooking for a fast-paced environment that embraces challenges and offers real growth opportunities? This role is perfect for youAbout UsAs our clinics continue to grow, we are seeking a proactive and detail-oriented individual to join our team. You will be...

  • Internal Operations Coordinator – Virtual Assistant Support

    4 days ago

    Work from Home, Philippines OVA Virtual Full time ₱720,000 per year

    We are hiring an Internal Operations Coordinator to support day-to-day operations and administrative functions for our virtual staffing company. This role ensures smooth coordination between operations leadership, team leads, and virtual assistants while maintaining accurate records, reports, and workflows. The ideal candidate is detail-oriented, proactive,...

  • Executive Operations Coordinator

    1 week ago

    Work from Home, Philippines Team Outsource Full time ₱1,200,000 - ₱1,500,000 per year

    Job Title: Executive Operations Coordinator (EA to the CEO)About the RoleTeam Outsource is seeking an Executive Operations Coordinator to directly support the CEO of a US construction company. This role blends Executive Assistant responsibilities, operations and project coordination, and payroll/HR support via ADP. The right candidate will be...