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Operations Coordinator – EVA

2 weeks ago

Work from Home, Philippines OVA Virtual Full time ₱60,000 - ₱75,000 per year

We are looking for a Technology Operations and Budget Coordinator to support IT leadership with budget tracking, contract management, and project coordination. This role requires strong attention to detail, advanced organizational skills, and the ability to manage both administrative and technical operational tasks.

Must Have's

  • 3–5 years of experience in IT business operations or coordination
  • Strong background in budgeting and expense tracking (large budgets preferred)
  • Proficiency with Microsoft 365 (Excel, Outlook, Teams, SharePoint)
  • Strong communication and reporting skills
  • Experience supporting IT projects and vendor processes

Nice-to-Haves/Preferred

  • Experience with Smartsheets, MS Project, or similar tools
  • Exposure to IT budgeting over $5M
  • Previous experience in small IT teams or startup operations
  • Familiarity with IT lifecycle management and reporting

This Position Is Perfect For You If You Are…

  • Analytical with a focus on accuracy and accountability
  • Comfortable managing both administrative and financial tasks
  • Organized, resourceful, and capable of supporting IT leadership at a high level
  • Interested in growing into broader IT program or operations management roles

We are looking for the following specific requirements

  • Bachelor's degree in Business, IT, or related field (or equivalent experience)
  • Experience supporting IT leadership with budgeting, reporting, and contracts
  • Ability to manage multiple priorities in a fast-paced environment

Your responsibilities will include (but are not limited to):

  • Track IT budgets, invoices, and financial records
  • Coordinate with vendors on contracts, renewals, and billing
  • Maintain documentation and reporting systems
  • Support IT project coordination and milestones
  • Prepare financial and operational reports for leadership
  • Provide administrative support for CIO initiatives

Rate

Competitive hourly rate based on experience

Schedule

Full-time, Monday through Friday, Remote

Job Type: Full-time

Pay: Php60, Php75,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Paid training
  • Pay raise
  • Work from home

Application Question(s):

  • Years of experience working as a Freelancer or as a Virtual Assistant (DO NOT include any time spent working from home due to the pandemic if your role was originally office-based.)
  • Are you comfortable using Hubstaff for time tracking? It's required for all our VAs—just screenshots, no videos.
  • Do you have a main and backup computer? This is strictly required as we conduct system checks.
  • Do you have a main and backup internet? This is strictly required as we conduct system checks.

Experience:

  • Executive Virtual Assistant: 3 years (Preferred)
  • IT Industry: 3 years (Preferred)
  • Budgeting: 3 years (Preferred)

Work Location: Remote