34 - Executive Assistant

Executive Assistant

Muntinlupa, National Capital Region Ekxinum Inc.

Posted today

Job Description

Preferably 2-5 Yrs Experienced Employees as Special Assistant/Executive Assistant to the SVP/President/CEO

• Must have excellent analytical, coordination and communication skills
• Demonstrated mature sense of judgement
• Ability to work accurately, methodically and react with flexibility to shifting priorities and deadlines
• Exceptional organizational skills; and keen to details
• Has sense of urgency and superb professionalism with outstanding collaborative skills
• With pleasing personality and pleasing appearance
• Can start immediately

Salary : Php30,000.00 - Php35,000.00 per month

Schedule :

• 8 hour shift

Supplemental Pay :

• 13th month salary

Ability to commute/relocate :

• Muntinlupa City: Reliably commute or planning to relocate before starting work (required)

Experience :

• Executive Assistant: 1 year (preferred)

Language :

• English (preferred)

30-executive Assistant

Posted today

Job Description

EXECUTIVE ASSISTANT

Salary : Php 45,000- Php 85,000

Working Schedule : Mondays to Fridays

• 9:00PM-6:00AM PHT

RESPONSIBILITIES

• Share product related information with customers on request.

Calendar Management

• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Help prepare for documents and materials for upcoming meetings.
• Assist in meetings with taking notes and creating a process of delegation for any task identified.

Business Process/Systems

• Help the Principal create and manage SOPs development.
• Organize and maintain the office digital filing system.
• Aid in the management of Trello by creating and organizing boards.
• Organize business back end:
• Working on automation of software and systems
• Manage Dubsado (Client and Project Management)

Accounting Processes

• Track daily expenses and prepare weekly, monthly or quarterly reports.
• Preparing, reports, memos, invoices letters, and other documents.
• Yardi management.

Social Media Management

• Develop social media strategy, content and Calendar.
• Generate, edit, publish and share daily content on social media (original text, images, or video) that builds meaningful connections and encourages community members to take action (Instagram, Facebook, LinkedIn, Tik Tok -if available).
• Update WordPress website as needed.

Sales

• Utilize customer relationship management system to support the client recruitment process, from lead generation to closing.
• Assist in creating documents/e-products and books for online sales.
• Help develop sales funnels and implement generation strategies.

Qualifications

• Minimum of 2 years of related experience required in working in an executive assistant role supporting C-Level executives.
• Working knowledge and experience with MS Office Applications and GSuite Applications are must-haves
• Working knowledge and experience with social media platforms such as Facebook, Instagram, Linkedin, and Tik Tok (if available) are nice to have
• Someone with knowledge or background with social media would be very helpful
• Someone who has lead generation skills/background would be preferred

Salary : Php45,000.00 - Php85,000.00 per month

Benefits :

• Work from home

Schedule :

• 8 hour shift

Experience :

• Executive Assistant: 2 years (required)

Executive Assistant to The President

Taguig, National Capital Region Taguig Company

Posted today

Job Description

Graduate of any Business Course

• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Fluent in English Communication both writing and speaking
• Proficient in MS Office Applications such as Word, Excel and Powerpoint

Salary : From Php40,000.00 per month

Benefits :

• Employee discount

Schedule :

• 8 hour shift

Supplemental Pay :

• 13th month salary

Ability to commute/relocate :

• Taguig City: Reliably commute or planning to relocate before starting work (preferred)

Experience :

• Executive Assistant: 2 years (preferred)

Willingness to travel:

• 25% (preferred)

Executive Assistant to The President

Taguig, National Capital Region Taguig Company

Posted today

Job Description

Graduate of any Business Course

• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Fluent in English Communication both writing and speaking
• Proficient in MS Office Applications such as Word, Excel and Powerpoint

Salary : From Php40,000.00 per month

Benefits :

• Employee discount

Schedule :

• 8 hour shift

Supplemental Pay :

• 13th month salary

Ability to commute/relocate :

• Taguig City: Reliably commute or planning to relocate before starting work (preferred)

Experience :

• Executive Assistant: 2 years (preferred)
• Willingness to travel: 25% (preferred)

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Finance Manager cum Executive Assistant

Posted 528 days ago

Job Description

Permanent

This is a remote position.

This is a remote position.

Finance Manager cum Executive Assistant Full-Time | 40 Hours per week HMO on Day 1 Tuesday to Saturday, 12:00 AM - 8:00 AM Philippine time (but must be flexible on the client\'s timezone)

About Remote Workmate: We accelerate your success with our simple, direct and transparent recruitment process. As experts in matching global Filipino talents with unlimited offshore job opportunities, we’re able to guide you throughout your job-seeking journey. We value your time, talent, and skills to bring out your potential. We guarantee you fair pay for work done and bring multiple opportunities your way.

About the Client: The client has a leading international brand, integrates Chinese and German technology into its expansive operations across America, Asia, Europe, and Australia. It\'s a 47,000sqm manufacturing plant, producing 15,000 elevator units, 5,000 escalator/moving-walkway units, and 1,000 car lifts annually.

About the Role: The Finance Manager cum Executive Assistant is a pivotal hybrid role, designed to provide both high-level support to the CEO and President and oversee the company\'s financial operations. This dual-function position requires a professional adept in managing executive schedules, communications, and strategic support tasks, while also possessing comprehensive knowledge in accounting practices to ensure the financial health and operational efficiency of the company.

Primary Responsibilities:

Administrative Functions:

• Manage and maintain CEOs\' schedules, including coordinating meetings, appointments, and travel arrangements, ensuring optimal time management.
• Serve as the primary liaison for internal and external stakeholders, managing communications, maintaining professionalism, and keeping all managers accountable.
• Organize and facilitate meetings, preparing necessary materials and ensuring executives are well-prepared with briefings and documents.
• Provide strategic support through research, data analysis, and preparation of reports on key topics for executive decision-making.

Financial Operations:

• Lead the finance team in utilizing Xero software for invoicing, payroll processing, financial reporting, and taxation management.
• Oversee financial operations including bank reconciliations, expense management, and financial documentation organization.
• Develop and implement financial policies, models, and projections to guide the company\'s financial planning and reporting.
• Ensure compliance with financial regulations, manage taxation requirements, and supervise the financial aspects of projects and factory operations.

Timeline of Achievements:

First 2 Weeks: Understand the company\'s current administrative and financial processes. Begin integrating into the executive team\'s schedule management and familiarize with the financial team\'s ongoing projects. First Month: Fully manage CEOs\' schedules and establish a streamlined communication system. Conduct a comprehensive review of the financial operations and present an initial assessment with recommendations for efficiency improvements. First 90 Days: Implement changes to optimize administrative support and financial processes. Complete a detailed financial analysis report, highlighting areas for growth and risk mitigation. Establish regular reporting protocols for both roles. First 180 Days: Demonstrate significant improvements in time management for CEOs and financial operation efficiencies. Begin to see the impact of strategic financial planning on project management and overall profitability. First Year: Successfully support the CEOs in achieving key strategic objectives. Lead the finance department in enhancing financial stability, compliance, and profitability. Have a solid foundation for continuous improvement and strategic financial planning for the future.

Screening Criteria:

Bachelor\'s degree in business administration, finance, accounting, or related field. Proven experience in a similar hybrid role, combining executive support and financial management, preferably in a manufacturing or technology environment. Proficiency in Microsoft Office suite, Xero software, and familiarity with digital financial tools.

Strong track record in both administrative efficiency and financial operations excellence.

Required Qualifications:

Exceptional organizational and time management skills, capable of managing both administrative and financial tasks efficiently. Excellent communication and interpersonal skills, with the ability to engage with a wide range of stakeholders. Strong leadership and team management skills, with experience in training and mentoring staff. Analytical and problem-solving skills, with the ability to anticipate needs and proactively address financial and operational challenges. Please click "I\'m Interested" to access our application page to submit your application. If you are encountering issues in attaching the documents to your job application, please send the files directly to and put in the subject line the position title of the role you are applying for. Home-Based Requirements: Fast and reliable wired internet connection of not less than 5 Mbps Quiet, private home office free from noise background or distraction Updated computer (desktop or laptop), excellent quality headset with microphone, and a working webcam If you are looking for an exciting role without the hassle of the daily commute, then this job is perfect for you

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