Executive Assistant

4 days ago

Metro Manila Philippines ELITE BUSINESS SOLUTIONS Full time

The Executive Assistant (EA) provides comprehensive support to the Chief Commercial Officer and senior leadership team while also supervising a small team of administrative staff to ensure smooth office and operational efficiency. The EA plays a critical role in coordinating executive activities, managing confidential information, and ensuring seamless communication across all levels of the retail organization. Key Responsibilities: Executive Support Manage executive calendars, meetings, and travel arrangements. Prepare executive-level reports, presentations, and correspondence. Handle sensitive and confidential information with discretion. Serve as a liaison between executives and internal/external stakeholders. Supervisory Duties Oversee the performance and workload of administrative staff (e.g., office assistants, coordinators). Assign and monitor tasks to ensure timely and accurate completion. Train, mentor, and evaluate staff performance, providing guidance and corrective actions when needed. Implement office procedures and ensure compliance with company policies. Retail Operations & Project Support Coordinate with store managers and department heads to gather updates and provide executive instructions. Support retail initiatives such as promotional campaigns, events, and store openings. Monitor and consolidate sales, inventory, and performance reports for executive review. Administrative & Communication Management Draft and review company announcements, memos, and business communications. Organize board meetings, management meetings, and other executive gatherings, including agenda preparation and minutes. Ensure proper documentation, filing systems, and workflow processes are maintained. Qualifications Bachelor’s degree in Business Administration, Management, or related field. Minimum 5 years of experience as an Executive Assistant, including at least 2 years in a supervisory role . Background in retail, FMCG, or a fast-paced business environment preferred. Proficient in MS Office Suite (Word, Excel, PowerPoint) and digital collaboration tools. Strong organizational, leadership, and communication skills. Ability to manage multiple priorities and work under pressure with minimal supervision. High level of integrity, professionalism, and confidentiality. Seniority level: Associate Employment type: Full-time Job function: Administrative and Management Industries: Retail Apparel and Fashion, Retail, and Retail Luxury Goods and Jewelry #J-18808-Ljbffr

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