Executive Assistant

3 weeks ago

Metro Manila Philippines Sound Decisions Full time

Job Overview

Our client is seeking an experienced and highly organized Executive Assistant to provide direct, high-level support to our CEO. This role requires exceptional communication skills, a proactive mindset, and the ability to thrive in a fast-paced, high-energy environment. The ideal candidate will be a confident professional capable of managing competing priorities, conducting in-depth research, and ensuring that the CEO's time and focus are fully optimized for strategic decision-making.

Key Responsibilities
  • Administrative & Scheduling: Manage the CEO's calendar schedule, prioritize, and coordinate meetings and events. Ensure the CEO is fully prepared for all commitments with relevant materials, agendas, and briefings. Coordinate complex travel arrangements and itineraries.
  • Communication & Correspondence: Serve as the primary point of contact for the CEO, managing calls, messages, and emails with discretion and professionalism. Draft, proofread, and manage correspondence, documents, and any other relevant documentation. Maintain strong working relationships with clients, partners, and internal team members.
  • Operational & Project Support: Oversee to-do lists, checklists, and project tracking tools (e.g., Buildertrend, ClickUp) and ensure timely follow-ups. Develop structured plans and action steps for projects and track execution.
  • Research & Information Management: Conduct in-depth research on business topics, industry trends, and other areas of interest to the CEO. Source accurate, reliable information and organize it into clear, concise, and actionable formats. Summarize findings in presentations, spreadsheets, or reports for quick CEO review.
  • Meeting & Event Coordination: Organize internal and external meetings, ensuring all logistics are handled. Take accurate meeting notes and track follow-up actions.
  • Executive-Level Assistance: Anticipate needs and proactively resolve potential issues. Ensure the CEO stays on track with commitments, deadlines, and strategic initiatives.
Qualifications
  • Minimum 5 years experience as an Executive Assistant or Chief of Staff supporting senior executives.
  • Exceptional English communication skills both written and verbal.
  • Strong organizational, time management, and multitasking abilities.
  • Resilient personality and ability to work effectively with a high-energy leadership style.
  • Advanced technical skills, including:
    • Microsoft Excel (data organization, analysis, charts)
    • Microsoft Word (professional formatting, reports)
    • AI tools (prompting, summarizing, drafting, and research assistance)
    • Proficiency with productivity and project management software (Buildertrend, Google Workspace, MS Office Suite).
  • High discretion in handling sensitive information.
  • Ability to work under pressure and adapt to changing priorities.
Personal Attributes
  • Highly resourceful, proactive, and solution-oriented.
  • Exceptional judgment and decision-making ability.
  • Strong research and analytical thinking skills.
  • Professional, polished, and confident demeanor.
#J-18808-Ljbffr

  • Executive Assistant, Growth Opportunities

    3 weeks ago

    , Metro Manila, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Services Assistant

    3 weeks ago

    , Calabarzon, Philippines Keller Executive Search Full time

    Overview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...

  • Executive Assistant

    3 days ago

    , Metro Manila, Philippines FinStrat Management Full time

    Join to apply for the Executive Assistant role at FinStrat Management 1 day ago Be among the first 25 applicants Join to apply for the Executive Assistant role at FinStrat Management The RoleFinStrat Management (“FSM”) is seeking a high-performing Executive Assistant to provide strategic support to senior leadership. This role requires exceptional...

  • Executive Assistant

    3 days ago

    , Metro Manila, Philippines LeapFroggr Full time

    Join to apply for the Executive Assistant role at LeapFroggr Join to apply for the Executive Assistant role at LeapFroggr Get AI-powered advice on this job and more exclusive features. About The RoleWe are seeking a highly organized and proactive Executive Assistant to support a dynamic and demanding executive. This role requires a meticulous individual with...

  • Executive Services Assistant

    3 weeks ago

    , Western Visayas, Philippines Keller Executive Search Full time

    Overview This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...

  • Executive Assistant

    3 days ago

    , Metro Manila, Philippines Klaiya Full time

    Overview Join to apply for the Executive Assistant role at Klaiya Responsibilities Provide executive administrative support, including managing calendars, scheduling meetings, and attending meetings. Liaison between the executive team, mid-management, associates, and clients. Manage confidential information and ensure a high level of discretion. Assist with...

  • Executive Assistant

    6 days ago

    , Metro Manila, Philippines ELITE BUSINESS SOLUTIONS Full time

    The Executive Assistant (EA) provides comprehensive support to the Chief Commercial Officer and senior leadership team while also supervising a small team of administrative staff to ensure smooth office and operational efficiency. The EA plays a critical role in coordinating executive activities, managing confidential information, and ensuring seamless...

  • Executive Assistant

    6 days ago

    , Metro Manila, Philippines Private Advertiser Full time

    Job Summary The Executive Assistant position is based in Metro Manila and will provide crucial administrative support, organizational, logistical to our senior leadership, President & CEO. As an Executive Assistant, you will play a vital role in ensuring of the operations of the office and performs ad hoc tasks as assigned by the President. Job...

  • Executive Assistant

    3 weeks ago

    , Metro Manila, Philippines Buscojobs Full time

    Executive Assistant – General Posting This job description consolidates multiple Executive Assistant roles across different locations and organizations. It outlines responsibilities, required qualifications, compensation, benefits, and working arrangements. The listing includes notes indicating regional application restrictions from some postings. The...

  • Executive Assistant

    21 hours ago

    , Metro Manila, Philippines LeapFroggr Full time

    About The Role We are seeking a highly organized and proactive Executive Assistant to support a dynamic and demanding executive. This role requires a meticulous individual with exceptional time management skills and a keen eye for detail. The ideal candidate will be able to anticipate needs, prioritize tasks, and work independently. Key Responsibilities...