Executive Assistant

21 hours ago


Metro Manila Philippines Buscojobs Full time

Executive Assistant – Ryb

Location: Mandaluyong / Philippines (as listed in the original posting). This description reflects the responsibilities and requirements provided in the source content.

Job Description

The Executive Assistant provides comprehensive support to high-level executives, managing schedules, prioritizing appointments, coordinating meetings, and ensuring confidentiality and efficient information flow with internal teams, clients, and external partners. They assist in preparing reports and presentations and help maintain an organized, productive work environment to enable executives to focus on strategic decisions.

Responsibilities
  • Provide senior-level executive administrative support.
  • Schedule and manage calendars and travel across time zones, including flight bookings, accommodations, ground transportation, and visa/permit requirements (where required).
  • Draft and prepare executive-level correspondence, emails, presentations, and reports on behalf of the executive team.
  • Coordinate materials for meetings (agendas, minutes, presentations) and manage logistics for internal and external meetings.
  • Assist with coordination of international and domestic marketing assets for project launches and marketing.
  • Manage and reconcile expenses, including creating expense reports and submitting reimbursements.
  • Assist in planning and coordinating corporate events, conferences, retreats, and other occasions.
  • Conduct research, gather data, and prepare executive-level reports and presentations.
  • Organize and maintain documents and files for easy access and retrieval.
  • Support various special projects to assist the executive’s business objectives.
  • Collaborate with the global EA network and cover colleagues as needed.
  • Build and maintain relationships with clients and internal colleagues.
  • Perform ad hoc duties (e.g., arrange IT support, signing of key documents, assisting new joiners).
  • Safeguard confidential information and maintain strict discretion.
  • Remain adaptable to changing priorities and last-minute requests while maintaining professionalism.
To Apply you need to have
  • Bachelor’s degree or equivalent experience strongly preferred.
  • 2–3 years of executive assistant experience supporting high-level executives (in-country, regional, or global).
  • Proven ability to handle confidential information discreetly.
  • Some experience in design and marketing is essential.
  • Calm under pressure, flexible, and quick to learn.
  • Excellent communication skills across multiple platforms (email, text, in-person, video calls).
  • Strong presentation skills; familiarity with InDesign, Canva, and Eloqua is advantageous.
  • Tech-savvy with proficiency in Microsoft Office, Adobe Acrobat/Bluebeam, Webex, Zoom, etc.
  • Ability to work across multiple time zones.
Location

On-site – Taguig, Philippines

Additional

Location-specific notes, privacy and equal employment statements are retained from the original posting as applicable.

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