Virtual Admin Assistant

1 day ago

Work from Home, Philippines VA World Outsourcing Full time ₱192,000 per year

Role Overview

The Virtual Admin Assistant will provide essential support to a renovation and house upgrade company by managing administrative tasks, organizing workflows, and ensuring the team can focus on high-value, revenue-generating activities. This role requires strong organizational skills, initiative, and the ability to work independently while staying aligned with the company's laid-back yet hardworking culture.

Success Metrics (KPIs)

  • Efficiency: 90% of routine admin tasks (emails, scheduling, data entry, invoicing, etc.) completed without the need for owner follow-up.
  • Accuracy: Maintain error-free records in Xero, Excel, and CRM/Project Management systems (95%+ accuracy).
  • Responsiveness: Emails, messages, and team requests acknowledged within 24 hours.
  • Time Savings: Demonstrated reduction of "busy work" for the owner, allowing the team to focus on renovation projects and client relationships.
  • Task Flow: No backlog of admin tasks—projects and operations run smoothly with deadlines consistently met.

Experience

  • Minimum of 2 years experience in a similar Virtual Assistant or Admin role.
  • Background in supporting businesses in construction, real estate, or renovations is a plus.
  • Hands-on experience with:
  • Excel (formulas, tracking sheets, reporting).
  • Xero or similar accounting tools.
  • CRM and project management systems (e.g., Trello, Asana, , or equivalent).

Key Responsibilities

  • Manage and update project management systems to keep tasks organized and on track.
  • Handle administrative support: scheduling, email management, file organization, and client communication assistance.
  • Prepare and manage estimates, invoices, and financial records in Xero or similar platforms.
  • Maintain and update Excel trackers to monitor progress and highlight bottlenecks.
  • Support the team with overflow tasks during peak project periods.
  • Identify inefficiencies and propose process improvements.
  • Provide proactive support by anticipating the owner's needs and taking work off their plate before it becomes urgent.

Skills and Personal Attributes

  • Highly organized and detail-oriented.
  • Proactive, self-starter with the ability to identify patterns and anticipate needs.
  • Strong written and verbal communication skills.
  • Comfortable working in a laid-back but hardworking culture.
  • Tech-savvy with the ability to quickly learn new software.
  • Able to work independently and manage multiple priorities without constant supervision.

Requirements and Qualifications

  • Proven experience as a Virtual Assistant, Admin Assistant, or similar role (minimum 2 years).
  • Strong proficiency in Excel (pivot tables, formulas, reporting).
  • Experience with Xero or similar accounting software.
  • Familiarity with CRM and project management systems.
  • Stable internet connection and reliable remote work setup.
  • Experience supporting Australian businesses is an advantage.

Job Type: Part-time

Pay: Php14, Php16,000.00 per month

Work Location: Remote

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