Virtual Admin Assistant

2 weeks ago

Work from Home, Philippines VA World Outsourcing Full time ₱14,000 - ₱16,000 per year

Role Overview

The Virtual Admin Assistant will provide essential support to a renovation and house upgrade company by managing administrative tasks, organizing workflows, and ensuring the team can focus on high-value, revenue-generating activities. This role requires strong organizational skills, initiative, and the ability to work independently while staying aligned with the company's laid-back yet hardworking culture.

Success Metrics (KPIs)

  • Efficiency: 90% of routine admin tasks (emails, scheduling, data entry, invoicing, etc.) completed without the need for owner follow-up.
  • Accuracy: Maintain error-free records in Xero, Excel, and CRM/Project Management systems (95%+ accuracy).
  • Responsiveness: Emails, messages, and team requests acknowledged within 24 hours.
  • Time Savings: Demonstrated reduction of "busy work" for the owner, allowing the team to focus on renovation projects and client relationships.
  • Task Flow: No backlog of admin tasks—projects and operations run smoothly with deadlines consistently met.

Experience

  • Minimum of 2 years experience in a similar Virtual Assistant or Admin role.
  • Background in supporting businesses in construction, real estate, or renovations is a plus.
  • Hands-on experience with:
  • Excel (formulas, tracking sheets, reporting).
  • Xero or similar accounting tools.
  • CRM and project management systems (e.g., Trello, Asana, , or equivalent).

Key Responsibilities

  • Manage and update project management systems to keep tasks organized and on track.
  • Handle administrative support: scheduling, email management, file organization, and client communication assistance.
  • Prepare and manage estimates, invoices, and financial records in Xero or similar platforms.
  • Maintain and update Excel trackers to monitor progress and highlight bottlenecks.
  • Support the team with overflow tasks during peak project periods.
  • Identify inefficiencies and propose process improvements.
  • Provide proactive support by anticipating the owner's needs and taking work off their plate before it becomes urgent.

Skills and Personal Attributes

  • Highly organized and detail-oriented.
  • Proactive, self-starter with the ability to identify patterns and anticipate needs.
  • Strong written and verbal communication skills.
  • Comfortable working in a laid-back but hardworking culture.
  • Tech-savvy with the ability to quickly learn new software.
  • Able to work independently and manage multiple priorities without constant supervision.

Requirements and Qualifications

  • Proven experience as a Virtual Assistant, Admin Assistant, or similar role (minimum 2 years).
  • Strong proficiency in Excel (pivot tables, formulas, reporting).
  • Experience with Xero or similar accounting software.
  • Familiarity with CRM and project management systems.
  • Stable internet connection and reliable remote work setup.
  • Experience supporting Australian businesses is an advantage.

Job Type: Part-time

Pay: Php14, Php16,000.00 per month

Work Location: Remote

  • Virtual Assistant

    1 week ago

    Work from Home, Philippines CARE FOR CARE PTY LTD Full time ₱180,000 per year

    NOW HIRING: NDIS Virtual Assistant (Work From Home | AU Client Support Role)Are you highly organized, detail-oriented, and experienced with admin work related to the NDIS (National Disability Insurance Scheme)? We're looking for a dedicated Virtual Assistant to support our growing team in delivering exceptional service.ROLE OVERVIEW:As an NDIS Virtual...

  • Virtual Assistant – Real Estate Developer Support

    2 weeks ago

    Work from Home, Philippines A+ Virtual Pro Full time ₱270 per year

    Job Title: Virtual Assistant – Real Estate Developer SupportLocation: RemoteType: Part-Time (20–30 hours/week, with potential for adjustment)Rate: $5/hour (non-negotiable)Start Date: September 29, 2025Interview Date: September 24, 2025About the RoleWe are seeking a highly organized Virtual Assistant to support a real estate developer with administrative...

  • Virtual Assistant

    3 days ago

    Work from Home, Philippines Fit in 30 Full time ₱70,000 - ₱150,000 per year

    Job Description: Business Admin Support | Grace Christian ChurchPosition OverviewGrace Christian Church is seeking a proactive, Christ-centered, and detail-oriented Business Admin Support Team Member to help strengthen our ministry operations and communication efforts. This remote role is ideal for someone who thrives in a church or nonprofit environment, is...

  • Part Time Admin Bookkeeper

    1 week ago

    Work from Home, Philippines My Virtual Mate Full time $70,000 - $120,000 per year

    Position: Office Administrator (Part-Time)Location: Remote (Work from Home)Schedule: Part-Time (10 AM Perth time onwards)Role OverviewWe are seeking a highly organized and detail-oriented Part-Time Office Administrator to support our day-to-day business operations. The ideal candidate will be experienced in handling administrative responsibilities, managing...

  • Virtual Assistant

    2 weeks ago

    Work from Home, Philippines Rusty's Holiday Lights Full time ₱228,000 per year

    About UsRusty's Holiday Lights is a family-owned and operated business specializing in professional holiday light installation. We believe in keeping things simple, fair, and reliable while delivering outstanding customer service. Our motto: "We're a customer service business that just happens to hang lights."Position OverviewWe are looking for a motivated...

  • Virtual Assistant Manager

    2 weeks ago

    Work from Home, Philippines Easy Native Full time ₱10,000 - ₱120,000 per year

    I am looking for a part-time assistant to help with simple daily online tasks. This includes signing up on websites, posting on social media, and organizing files for my business. If you're organized, know how to use a computer, and can work independently, this job is for youYour Main Tasks:Basic Admin Help:Do small online tasks like data entry, saving...

  • Admin Assistant

    1 week ago

    Work from Home, Philippines uBreakiFix Full time ₱115,000 per year

    As an Admin Assistant, your duties are:Doing admin tasks provided by the company management.Job Role Requirements:Good English communication skills.Has own computer and stable internet with back up.Has knowledge with using Excel.Can work with minimal supervision, a quick-learner and detail oriented.Job Type: Full-timePay: Php Php115.00 per hourExpected...

  • Remote Dental Medical Assistant

    2 weeks ago

    Work from Home, Philippines Virtual Staffing Solutions Full time $30,000 - $45,000 per year

    We are in search of a highly organized and detail-oriented Dental Admin Assistant to play a pivotal role in supporting healthcare providers and ensuring seamless operations within a medical office environment. The successful candidate will be adept at various administrative tasks, including data entry, appointment scheduling, records management, prescription...

  • Virtual Assistant

    1 week ago

    Work from Home, Philippines Techosoft Solutions Full time ₱220,000 per year

    Position: Cold Caller / Virtual Assistant (Inbound & Outbound)Location: RemoteEngagement: Full-timeRole SummaryWe are seeking a results-driven and articulate Virtual Assistant with proven expertise in B2B Sales cold calling and B2B client engagement. The ideal candidate will manage both inbound and outbound communications, support lead generation efforts,...

  • Fitness Industry Virtual Assistant

    7 days ago

    Work from Home, Philippines TTP Outsourcing Full time ₱240,000 - ₱360,000 per year

    Job title: Fitness Industry Virtual AssistantShift Schedule: Part-time, up to 20 hours per week, preferably 1:00 p.m. to 5:00 p.m. AEST Monday to FridayClient Interview Date: Start Date: Role Overview: We are seeking a proactive Virtual Assistant to provide remote support for up to 20 hours per week. The main goal of this role is to free up our co-founders...