Purchasing Officer

3 days ago

Caloocan City, National Capital Region, Philippines Xiangxin Construction Corp Full time $70,000 - $120,000 per year
Position Title:

Purchasing Officer

Reports To:

Purchasing Manager / Operations Manager

Job Summary:

The Purchasing Officer is responsible for sourcing, negotiating, and procuring materials, supplies, and services required by the company. The role ensures timely delivery of quality items at the most cost-effective price while maintaining good supplier relationships and compliance with company purchasing policies.

Key Responsibilities:

  1. Procurement & Sourcing

  2. Receive and review Purchase Requests (PR) from different departments or project sites.

  3. Source suppliers and obtain price quotations for comparison.
  4. Negotiate with vendors to secure the best terms, quality, and delivery schedule.

  5. Issue Purchase Orders (PO) upon approval.

  6. Supplier Management

  7. Maintain a database of accredited suppliers and contractors.

  8. Evaluate supplier performance in terms of quality, cost, reliability, and service.

  9. Build and maintain professional relationships with suppliers for long-term partnerships.

  10. Inventory & Delivery Coordination

  11. Coordinate with warehouse, logistics, or site personnel to ensure timely delivery of purchased items.

  12. Monitor order status and resolve issues related to shortages, delays, or quality problems.

  13. Ensure purchased goods match specifications and quality standards.

  14. Documentation & Reporting

  15. Ensure completeness and accuracy of purchasing documents (PRs, POs, delivery receipts, invoices).

  16. Maintain proper filing of procurement records for audit and compliance purposes.

  17. Prepare regular purchasing reports (e.g., purchase status, cost monitoring, supplier performance).

  18. Compliance & Cost Control

  19. Ensure all purchases follow company procurement policies and approval procedures.

  20. Monitor expenses and recommend cost-saving measures without compromising quality.
  21. Comply with ethical standards, avoiding conflict of interest in procurement transactions.

Qualifications:
  • Bachelor's degree in Business Administration, Supply Chain Management, or related field.
  • At least 1–2 years of experience in purchasing or procurement.
  • Strong negotiation and communication skills.
  • Proficient in MS Office (Word, Excel) and purchasing systems.
  • Detail-oriented, organized, and able to work under pressure.
  • Knowledge in construction/engineering materials (if applicable to industry) is an advantage.

Benefits:

  • Overtime pay
  • 13th Month pay
  • Benefits (SSS, Philhealth, Pag Ibig)

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