Executive Operations Coordinator

2 days ago

Work from Home, Philippines Team Outsource Full time ₱1,200,000 - ₱1,500,000 per year

Job Title: Executive Operations Coordinator (EA to the CEO)

About the Role

Team Outsource is seeking an Executive Operations Coordinator to directly support the CEO of a US construction company. This role blends Executive Assistant responsibilities, operations and project coordination, and payroll/HR support via ADP. The right candidate will be detail-oriented, thrive under pressure, and capable of driving results in a fast-moving construction business environment.

Key Responsibilities

Executive Support

  • Manage the CEO's calendar, meetings, and travel logistics.
  • Draft and manage correspondence, ensuring clear and timely communication.
  • Prepare reports, presentations, and project updates.
  • Act as a gatekeeper—filtering priorities, handling urgent matters, and keeping projects moving.

Operations & Project Coordination

  • Oversee project timelines, deadlines, and deliverables in construction projects.
  • Maintain contracts, permits, compliance docs, and ensure project files are organized.
  • Liaise with contractors, project managers, and team members to ensure progress.
  • Track performance and provide reports on deadlines and outcomes.

Payroll & HR (ADP)

  • Process payroll through ADP and manage employee records.
  • Support HR functions including onboarding, timesheets, and compliance.
  • Ensure accuracy, confidentiality, and compliance with labor requirements.

Qualifications

  • 3+ years as an Executive Assistant, Operations Coordinator, or Project Coordinator
  • Strong background in construction or service-based businesses.
  • Experience with US-based companies, specifically in the construction industry or in service-based businesses directly related to construction (e.g., architecture, engineering, real estate development) is required.
  • Proven hands-on experience with ADP payroll/HR software.
  • Exceptional organizational skills, attention to detail, and ability to handle multiple priorities.
  • Excellent communication skills (written and verbal).
  • Strong sense of urgency; thrives in a fast-paced, high-pressure environment.

Preferred

  • Familiarity with HubSpot, , Microsoft Planner or other project/CRM tools.
  • Experience supporting executives in construction or related industries.

Compensation

  • $12–$15/hr depending on skills and experience.
  • Long-term growth opportunity working directly with the CEO.

Job Type: Full-time

Pay: From Php100,000.00 per month

Application Question(s):

  • Do you have experience in project coordination and payroll?
  • Do you have experience as an Executive Assistant for US-based real estate, construction, or property management industries?
  • Do you have experience supporting a CEO or C-Level Executives in the US construction or relevant field?

Experience:

  • US Executive Assistance: 3 years (Required)

Work Location: Remote

  • Senior Operations Executive

    1 week ago

    Work from Home, Philippines Branding Science Group Full time ₱900,000 - ₱1,200,000 per year

    Senior Operations Executive (healthcare market research)Remote basedHours: 3pm to 12am PST About Us: At Branding Science Research, we're not just another consultancy - we're pioneers in the fusion of behavioural, marketing, and data sciences. Our global insights-driven approach empowers pharmaceutical brands, portfolios, and early-stage assets with...

  • IT Project and Business Operations Coordinator

    2 weeks ago

    Work from Home, Philippines OVA Virtual Full time ₱70,000 - ₱800,000 per year

    We are looking for an IT Project and Business Operations Coordinator to provide high-level administrative and operational support for IT leadership. This role is a blend of executive assistant-level responsibilities, budget and vendor management, and project coordination. The position is well-suited for candidates experienced in IT budgeting and...

  • Technology Operations and Project Coordinator

    4 days ago

    Work from Home, Philippines OVA Virtual Full time ₱960,000 per year

    We are looking for an Technology Operations and Project Coordinator to provide high-level administrative and operational support for IT leadership. This role is a blend of executive assistant-level responsibilities, budget and vendor management, and project coordination. The position is well-suited for candidates experienced in IT budgeting and...

  • Operations Coordinator

    4 days ago

    Work from Home, Philippines Rad Hires Full time ₱26,000 - ₱31,200 per year

    Operations Coordinator (Remote – Philippines)About the CompanyOur client is one of the largest and fastest-growing volleyball organizations in the United States , offering youth and adult recreational leagues, classes, open play sessions, clinics, and camps . They're passionate about promoting volleyball as a community-driven sport that brings people...

  • Full-Time IT Business Operations Coordinator

    1 week ago

    Work from Home, Philippines OVA Virtual Full time ₱720,000 - ₱780,000 per year

    We are seeking an IT Business Operations Coordinator to provide high-level administrative, financial, and operational support to IT leadership.This role combines executive administrative functions with IT budgeting, vendor coordination, and project tracking. The ideal candidate is highly organized, resourceful, and experienced in supporting cross-functional...

  • Operations Coordinator

    4 days ago

    Work from Home, Philippines PlanetArt Full time ₱1,920,000 - ₱3,600,000 per year

    Operations CoordinatorCompany and Vision PlanetArt's vision is to be the leading seller of personalized and make-on-demand products worldwide. We provide consumers with unmatched tools and content and an unparalleled end-to-end customer experience that result in high-quality, meaningful finished products and memorable celebrations of life events. The...

  • Vendor Operations Coordinator

    4 days ago

    Work from Home, Philippines SolutionCX Full time ₱900,000 - ₱1,200,000 per year

    This is a remote position.Overview:We're looking for a proactive Vendor Operations & Support Specialist to manage vendor relations, warranty coordination, and material logistics for our solar projects. This role ensures smooth communication between vendors, internal teams, and customers — keeping every project on time, compliant, and high-quality.Key...

  • Executive Assistant

    6 days ago

    Work from Home, Philippines SmartScale360 Full time ₱300,000 - ₱600,000 per year

    Executive Assistant to the President/VP (Personal Assistant Focus)Location: Remote (Philippines-based applicants only)Company: SmartScale360About UsSmartScale360 is a Vermont, USA-based outsourcing and staffing agency, providing top-tier remote talent to support businesses across North America. With over 20 years of outsourcing expertise, we help clients...

  • Part-Time Marketing Operations Coordinator

    16 hours ago

    Work from Home, Philippines Yumna Jewelers Full time ₱11,900 - ₱16,000 per year

    Job Title: Part-Time Marketing Operations Coordinator (Remote – Philippines)Job Summary:Yumna Jewelers, a distinguished family-owned luxury jeweler based in Raleigh, NC, is undergoing a significant strategic expansion. We are seeking a highly capable and autonomous Part-Time Marketing Operations Coordinator to be our primary marketing executor, driving our...

  • Executive Assistant

    2 days ago

    Work from Home, Philippines Nextgen Pest Solutions Full time ₱40,000 - ₱48,000 per year

    About Nextgen Pest SolutionsNextgen Pest Solutions is a veteran-owned and operated pest control and wildlife removal company serving Florida and Georgia. We offer eco- and family-friendly solutions for bed bugs, termites, rodents, wildlife, general pests, and bees/wasps.We use advanced pest management protocols and safe, pet- and child-friendly products,...