Executive Operations Coordinator

2 days ago

Work from Home, Philippines Team Outsource Full time ₱1,200,000 - ₱1,500,000 per year

Job Title: Executive Operations Coordinator (EA to the CEO)

About the Role

Team Outsource is seeking an Executive Operations Coordinator to directly support the CEO of a US construction company. This role blends Executive Assistant responsibilities, operations and project coordination, and payroll/HR support via ADP. The right candidate will be detail-oriented, thrive under pressure, and capable of driving results in a fast-moving construction business environment.

Key Responsibilities

Executive Support

  • Manage the CEO's calendar, meetings, and travel logistics.
  • Draft and manage correspondence, ensuring clear and timely communication.
  • Prepare reports, presentations, and project updates.
  • Act as a gatekeeper—filtering priorities, handling urgent matters, and keeping projects moving.

Operations & Project Coordination

  • Oversee project timelines, deadlines, and deliverables in construction projects.
  • Maintain contracts, permits, compliance docs, and ensure project files are organized.
  • Liaise with contractors, project managers, and team members to ensure progress.
  • Track performance and provide reports on deadlines and outcomes.

Payroll & HR (ADP)

  • Process payroll through ADP and manage employee records.
  • Support HR functions including onboarding, timesheets, and compliance.
  • Ensure accuracy, confidentiality, and compliance with labor requirements.

Qualifications

  • 3+ years as an Executive Assistant, Operations Coordinator, or Project Coordinator
  • Strong background in construction or service-based businesses.
  • Experience with US-based companies, specifically in the construction industry or in service-based businesses directly related to construction (e.g., architecture, engineering, real estate development) is required.
  • Proven hands-on experience with ADP payroll/HR software.
  • Exceptional organizational skills, attention to detail, and ability to handle multiple priorities.
  • Excellent communication skills (written and verbal).
  • Strong sense of urgency; thrives in a fast-paced, high-pressure environment.

Preferred

  • Familiarity with HubSpot, , Microsoft Planner or other project/CRM tools.
  • Experience supporting executives in construction or related industries.

Compensation

  • $12–$15/hr depending on skills and experience.
  • Long-term growth opportunity working directly with the CEO.

Job Type: Full-time

Pay: From Php100,000.00 per month

Application Question(s):

  • Do you have experience in project coordination and payroll?
  • Do you have experience as an Executive Assistant for US-based real estate, construction, or property management industries?
  • Do you have experience supporting a CEO or C-Level Executives in the US construction or relevant field?

Experience:

  • US Executive Assistance: 3 years (Required)

Work Location: Remote

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