Executive Assistant

About the Role
We're seeking a highly organized, proactive Executive Assistant with nonprofit operations savvy to act as a force-multiplier to the Board President/acting Executive. You'll manage high-volume communications, keep priorities moving, prepare board materials, shepherd compliance tasks, and bring order to a fast, mission-driven environment. Strong writing and prioritization are essential
What You'll Do Executive Support & Communications ● Own the President's inbox management: triage messages, draft polished responses, flag priorities, and keep follow-ups on track ● Draft, edit, and proof professional correspondence on behalf of leadership; adapt to the organization's voice (and leverage AI tools appropriately ● Coordinate calendar holds, touchpoints, and quick check-ins (1–2 per day) to confirm priorities and unblock work. Board & Governance ● Build and maintain board packets and meeting materials (agendas, minutes, executive summaries, supporting docs ● Track board and committee action items; gently drive accountability to the strategic plan and annual goals ● Coordinate logistics and comms for board/general membership meetings; manage reminders, confirmations, and post-meeting recaps
Compliance & Operations ● Work through a nonprofit compliance checklist (e.g., annual filings, 990 support, policy reviews) in coordination with the attorney and accountant ● Maintain tidy, accessible documentation and version control for organizational records and policies. Stakeholder & Event Coordination ● Draft and send concise updates to volunteer leaders (e.g., event coverage requests, talking points, RSVP by dates ● Coordinate occasional event/invitation responses (decide attendance, confirm reps, prep key messages
Project & Workflow Management ● Break projects into tasks, owners, and timelines; track progress and surface risks or decisions needed ● Anticipate what's next; propose process improvements that increase speed, quality, and clarity
What Makes You a Great Fit
Must-Haves ● 3–5+ years in Executive Assistant, Chief-of-Staff, or Operations Coordinator roles (nonprofit experience a plus ● Exceptional written communication (clear, concise, audience-appropriate); meticulous proofreading ● Demonstrated strength in prioritization, time management, and moving multiple workstreams to completion ● Comfortable setting daily cadence (brief touchpoints) and working independently between them ● High integrity, discretion, and sound judgment handling sensitive information
Nice-to-Haves (any of the following) ● Exposure to nonprofit operations/governance (board support, minutes, policy upkeep ● Familiarity with HR processes (performance cycles, compensation review coordination ● Experience supporting regulatory/financial filings (e.g., 990 preparation with outside CPA ● Light event coordination and stakeholder communications experience
Tools You Know (or Learn Quickly) ● Google Workspace or Microsoft 365 (Docs/Word, Sheets/Excel, Slides/PowerPoint ● Project/task trackers (Asana, Trello, ClickUp, or similar ● PDF editors; e-signature tools; basic cloud file organization ● Bonus: Comfort using AI tools to draft, summarize, and polish copy Work Style & Traits ● Owner mindset: you take responsibility for outcomes, not just tasks ● Organized & detail-obsessed: you create order, checklists, and clear next steps ● Calm under pressure: you keep momentum when priorities shift ● Service-oriented partner: you elevate the executive's time and amplify the mission
Schedule & Availability ● Consistent coverage during Eastern Time business hours, with brief scheduled touchpoints daily ● Occasional flexibility around key meetings or deadlines Why Join Assist World?
% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM

---