Office Administrator

3 days ago

South Africa, Philippines Assist World Full time ₱250,000 - ₱600,000 per year
Role Summary We're hiring a detail-oriented Office Administrator to keep operations running smoothly, owning calendar management, Air table databases, Excel reporting, and day-to-day admin. You'll coordinate schedules, tidy information flows, and support the team with fast, accurate execution
Key Responsibilities Calendar & Scheduling Manage executive/team calendars; schedule/reschedule meetings across time zones Prepare agendas, circulate materials, take and distribute action-oriented notes
Air table & Data Ops Build/maintain Air table bases (tables, fields, views, forms, automations Ensure data hygiene: dedupe, validations, linked records, permissions Create simple interfaces/dashboards for stakeholders
Excel / Reporting Maintain trackers and weekly reports (lookups, pivots, charts Clean/transform datasets; reconcile discrepancies; export/import CSVs between tools
Admin & Coordination Inbox triage, document organization (Drive/SharePoint), file naming standards Vendor coordination, simple procurement, expense receipts & reimbursements Meeting logistics (Zoom/Google Meet links), travel bookings (if needed
Process & Compliance Maintain SOPs and checklists; improve workflows; uphold confidentiality. Must-Have Qualifications 2+ years in Office Admin/Operations/EA or similar. Airtable: confident with bases, linked records, filters/groups, forms, and basic Automations (triggers → actions; e.g., email/slack notifications). Excel/Google Sheets: VLOOKUP/XLOOKUP, INDEX-MATCH, pivot tables, basic charts, data cleaning. Calendar Management: high-volume scheduling; time-zone savvy; proactive conflict resolution. Tools: Gmail/Outlook, Google Drive/Docs/Sheets, Zoom/Meet, Slack/MS Teams. Excellent written & spoken English; strong attention to detail; discretion with sensitive info. Why Join Assist World?
% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM

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