Senior Executive Assistant

6 days ago

South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per year
Job Description Support a high-travel entrepreneur across multiple ventures with end-to-end executive support You'll own scheduling, travel, communications, and personal logistics while building light processes that keep fast-moving work organized. The role demands excellent judgment, rapid context-switching, and mature ownership of outcomes
Key Responsibilities ● Calendar & Travel: Own complex, shifting calendars; plan multi-city travel flights/hotels/ground), anticipate conflicts, and align across time zones ● Communication Hub: Draft, route, and place calls (e.g., via OpenPhone); handle vendor/partner coordination; maintain crisp status updates ● Personal Support (≈70%) & Business Support (≈30%): Reservations, appointments, purchases, renewals; assist across supplement brand, trading tasks, and new tech startup needs ● Ops & Process: Create simple SOPs, trackers, and checklists; tighten workflows without bureaucracy; surface risks and next steps proactively ● Research & Follow-Through: Rapidly research options, compare trade-offs, and close loops—finish the job, not just the task ● Confidentiality & Compliance: Handle sensitive information with discretion; follow security and access protocols. MUST-HAVE Qualifications 4+ years as an Executive Assistant to founders/C-suite or UHNW/entrepreneurial clients. Outcome ownership: Proven record of seeing issues through to resolution (not just attempts). Time-zone agility: Willing/able to work overlapping hours as the executive travels (London/NYC/Sydney, etc.). High cognitive rigor: Strong judgment, prioritization, and error-prevention; fast learner. Organization & Speed: Can manage high volume with accuracy under changing priorities. Communication: Polished written/spoken English; confident on calls (vendors/partners). Tech-forward: Comfortable with modern EA stacks (calendars, docs, spreadsheets, password managers); able to pick up tools like OpenPhone quickly. Nice to Have Experience in consumer brands/e-commerce, trading/finance, or early-stage tech environments. Prior global-travel planning for executives; building lightweight internal processes/SOPs. Familiarity with AI assistants (for drafting, summarizing, and research acceleration).
Why Join Assist World?
% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM

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