Executive Assistant to the CEO

ABOUT Our holding company brings together several dynamic and complementary businesses under one entrepreneurial vision. It includes a leading Canadian manufacturer and distributor of industrial-grade air compressors, tools, and accessories, proudly based in Montreal since 1970. Another specialises in foundry and demolition-tool manufacturing, known for durability and precision, serving industries across North America. A third focuses on executing civil engineering projects for large manufacturing plants, while our property management division oversees the management and development of real estate assets, ensuring operational efficiency and long-term value creation
Together, these entities form a diversified and growing ecosystem dedicated to manufacturing excellence, exceptional customer service, and sustainable business growth
Job Overview: We are looking for an efficient and detail-oriented Executive Assistant to provide comprehensive administrative support, specifically in the areas of email management, logistics, purchases, payroll, and customer service. This role will require a high level of organization, excellent communication skills, and the ability to juggle multiple tasks efficiently. The ideal candidate will play a key role in assisting with quotes, managing email communications, handling payroll details, and supporting order processing and logistics
Key Responsibilities:
• Email Triage: Manage the executive's email inbox, filtering and prioritizing messages. Draft responses as necessary or redirect emails to the appropriate team members, ensuring no communication is missed
• Calendar Management: between all businesses, you'll have to schedule different events on the CEO calendar
• Payroll Processing: Collect and prepare payroll details for employees, ensuring all information is accurate and complete before sending it to the bookkeeper for processing
• Purchases Price Confirmation: Confirm and track pricing on purchased goods. Work with suppliers to verify the best prices and ensure purchase orders are accurately processed
• Bank Reconciliation: review bank statements to reassign various expenses
• Invoicing for Groupe JB: Prepare, finalize, and send out accurate and professional invoices for Groupe JB clients, ensuring prompt and efficient communication
• Accounts Receivables Email: Prepare and email out accounts receivable statements, ensuring timely follow-up and resolution of outstanding balances
Qualifications:

• Experience: Minimum of 3-5 years of executive assistant or administrative experience, with a strong background in handling orders, quotes, and payroll in a fast-paced environment

• Skills: o Strong organizational skills with attention to detail o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook o Experience with Shopify or similar order management systems o Excellent written and verbal communication skills o Ability to handle multiple tasks and deadlines simultaneously o High level of professionalism and confidentiality o Ability to work independently and as part of a team o Familiarity with payroll systems and accounts receivables management

• Additional Requirements: o Work 6am to 3pm Eastern Time Zone o Ability to maintain discretion and confidentiality when handling sensitive information o Strong problem-solving skills and the ability to anticipate the needs of the executive o Ability to draft and organize professional communications quickly and efficiently o High level of accuracy when entering orders, processing payroll, and handling financial details
Why Join Us:
• Be a vital part of a dynamic and growing organization
• Enjoy opportunities for personal and professional growth
• Competitive salary and benefits package
If you're a proactive, highly organized individual who thrives in a fast-paced, dynamic environment, we encourage you to apply. Join us and help streamline our operations while supporting leadership in driving the success of the company Why Join Assist World?
% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM

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