High-caliber Executive Assistant

1 day ago

South Africa, Philippines Assist World Full time ₱400,000 - ₱800,000 per year
Why this role Client is relaunching a new commercial venture on top of proven IP. As traction accelerates, we're hiring a high-caliber Executive Assistant to handle the day-to-day admin that keeps leadership focused on building the business. This is classic EA work done at a very high standard: fast, precise, proactive, trustworthy
What you'll own Calendar & Scheduling ● Run a complex, fast-changing executive calendar; sequence priorities; protect focus time ● Coordinate internal/external meetings across time zones; prepare agendas, holds, buffers, and follow-ups
Inbox Management ● Triage high-volume email; filter noise; flag decisions; draft/route replies; maintain zero-based inbox logic ● Summarize daily priorities and deadlines; turn emails into tasks with clear owners and due dates
Travel & Logistics ● Plan end-to-end travel (flights/hotels/ground) against budget and preference profiles; build concise itineraries; manage changes
Executive Comms & Admin ● Draft, proof, and send polished correspondence (when appropriate, on behalf of the executive ● Collect and package information for quick decisions (one-pagers, call sheets, meeting briefs ● Light document formatting and file organization; keep shared resources tidy and searchable
Partner Support (Shared EA) ● Provide coordinated support to the Co-Founder (pre-aligned priorities, shared comms norms, separate inbox/calendar policies
What success looks like (first 60–90 days) Calendar is accurate, anticipatory, and reflects true priorities. Inbox is consistently triaged with clear next actions; response SLAs met. Travel is smooth, cost-aware, and documented. Executives start the day with a crisp brief and end the day with closed loops. You operate with minimal supervision and excellent judgment. Must-have qualifications 3+ years as an Executive Assistant to a founder/CEO or senior leader in a fast-paced environment. Exceptional English communication—clear, concise writing and professional tone; confident drafting emails on behalf of executives. Demonstrated mastery of calendar + inbox control for high-volume, high-stakes workflows. Strong prioritization and follow-through; proactive escalation and "own the outcome" mindset. High discretion and integrity handling confidential information. Fluency with modern tools (Google Workspace/Microsoft 365, calendaring, conferencing, task notes). Comfortable working on-camera and in synchronous collaboration during ET business hours Nice to have Startup experience; comfort with ambiguity and rapid change. Building simple executive briefs, templates, and lightweight SOPs. Light project coordination (turning discussions into action items and timelines). Traits we value Calm urgency: fast without being frantic. Judgment: knows when to decide, when to ask, and how to frame options. Service mindset: takes pride in making the team faster and better. Ownership: sees loops, closes them. Why Join Assist World?
% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM

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