Executive Virtual Assistant

2 weeks ago

Work from Home, Philippines b-6cd6-45ae-9e8e-e79cff203aaa Full time ₱480,000 per year

We are seeking a highly organized and proactive Executive Virtual Assistant with real estate experience and strong document/contract review skills. The ideal candidate will provide high-level administrative support, manage daily operations, and ensure accuracy in legal and transactional documentation. This role requires excellent communication, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Key ResponsibilitiesExecutive Support

  • Manage executive calendars, schedule meetings, and coordinate appointments
  • Handle email inbox and communication on behalf of the executive
  • Prepare meeting agendas, take minutes, and follow up on action items
  • Assist with research, presentations, and reporting

Real Estate Support

  • Review purchase agreements, leases, addendums, listing contracts, and other real estate documents for accuracy and completeness
  • Coordinate with agents, clients, lenders, attorneys, and title companies
  • Manage transaction timelines and ensure all required documentation is submitted
  • Update CRM or transaction management platforms (e.g., Dotloop, DocuSign, Brokermint, , Follow Up Boss)

Document & Contract Review

  • Proofread and verify contracts and legal documents for compliance, accuracy, and proper formatting
  • Track contract deadlines, contingencies, and required signatures
  • Identify inconsistencies or missing information and communicate updates to relevant parties
  • Maintain organized records and secure filing systems

Administrative & Operational Tasks

  • Prepare reports, spreadsheets, and summaries
  • Develop and streamline internal processes
  • Manage digital files, folders, and cloud-based systems
  • Perform general administrative duties as needed

Job Type: Full-time

Pay: Php40,000.00 per month

Work Location: Remote

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