Executive Virtual Assistant

2 weeks ago

Work from Home, Philippines Toyota Plaridel Bulacan Full time ₱720,000 - ₱1,080,000 per year

About the Role

We are looking for a highly organized and proactive Virtual Assistant to support a U.S.-based client in the real estate development and construction industry. The ideal candidate is reliable, thrives in a fast-paced environment, communicates clearly, and can independently handle administrative and scheduling tasks with accuracy and urgency.

You will work closely with a U.S. business owner and their team to manage schedules, inboxes, and client communications. Success in this role requires attention to detail, responsiveness, excellent English skills, and the ability to draft responses in the business owner's "voice" over time.

Key Responsibilities

Calendar Management

  • Color-code events, meetings, and tasks by type or priority.
  • Share availability with groups or clients.
  • Schedule and manage meetings using Zoom.

Inbox Management

  • Monitor and organize the client's inbox regularly.
  • Flag priority messages, draft responses, and maintain a high-priority inbox.
  • Filter and categorize emails by urgency or topic.

Administrative Support

  • Collaborate with team members to update contact lists, schedules, and internal trackers.
  • Prepare daily and weekly summaries, including "morning digests," to keep the business owner focused on priorities.
  • Assist with light document preparation and file management.

Communication & Coordination

  • Act as a liaison between the client, internal team, and external partners.
  • Follow up on pending requests to ensure timely completion of tasks.

Qualifications

  • Minimum 2 years of experience as a Virtual Assistant or Executive Assistant, preferably supporting U.S. clients.
  • Proficient in Google Workspace (Gmail, Calendar, Drive), Zoom, and Slack.
  • Excellent written and spoken English.
  • Strong organizational, multitasking, and attention-to-detail skills.
  • Reliable internet connection and dedicated remote workspace.
  • Must be available to work U.S. Eastern Time (night shift in PH); preferred schedule 8:00 AM–6:00 PM, minimum 9:00 AM–5:00 PM.

Job Type: Full-time

Pay: Php30, Php45,000.00 per month

Benefits:

  • Work from home

Application Question(s):

  • What is your notice period? Can you start immediately?
  • Do you have experience supporting US real estate development, construction, architecture, or project management industries?
  • Are you available to work available to work U.S. Eastern Time; daily schedule of preferred but minimum
  • How many years of VA experience do you have supporting US clients?

Work Location: Remote

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