Virtual Assistant

1 week ago

Work from Home, Philippines Shaila Lopez Full time ₱324,000 - ₱648,000 per year
  • Schedule: Monday to Friday, 8:00 AM - 5:00 PM (U.S. Pacific Time)

Work Setup: Full-time, remote

Salary: 3–6 USD/hour, depending on skills and experience

About Us

A U.S.-based design firm focused on land development projects. We provide civil engineering design services for a variety of project types, including single-family homes, large subdivisions, commercial, industrial, and educational sites. We're looking to bring on a Virtual Assistant to join our growing team.

Key Responsibilities

  • Provide executive and administrative support including email and calendar management, drafting communications, and making calls on behalf of leadership.
  • Create, edit, and organize documents, spreadsheets, CAD files, and project materials in Google Workspace with document control and quality checks.
  • Track tasks, deadlines, and team progress using project management tools (ClickUp required; Rocketlane a plus).
  • Support marketing, proposals, and SOQs through content writing, case studies, AI assisted graphics (ChatGPT, Canva), and formatting.
  • Manage Civilocity's client, lead, and project databases while conducting research, lead generation, and reviews.

Required Qualifications

  • Minimum of 1 year of hands-on experience using ClickUp
  • Minimum 2 years of experience as a Virtual Assistant
  • Proven experience working U.S. Pacific Time hours with excellent English communication skills (spoken and written).
  • Skilled in professional email and phone communication on behalf of leadership, following written and verbal directions accurately.
  • Proficient in Google Workspace (Docs, Sheets, Drive, Gmail)
  • Experienced in using AI tools, particularly ChatGPT, to enhance productivity and workflow.
  • Exposure in civil engineering with CAD knowledge (drafting or coordinator experience strongly preferred); highly organized and detail-oriented quick learner.

Bonus Qualifications

  • Rocketlane experience.
  • Marketing or content creation experience (case studies, graphics, website updates).
  • Prior VA or project coordination experience with engineering/architecture firms.

Job Types: Full-time, Permanent

Pay: Php27, Php54,000.00 per month

Work Location: Remote

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