Executive Assistant

1 week ago

Work from Home, Philippines My Virtual Mate Full time ₱900,000 - ₱1,200,000 per year

Job Title: Executive Assistant (with Medical Terminology Expertise)

Location: Remote

Type: Full-Time

Schedule: Monday to Friday – 10 AM to 6 PM Perth Time

Role Overview

We are seeking a highly organized and proactive Executive Assistant with a strong background in medical administration and terminology to support the Director.

Key Responsibilities

  • Manage the Director's calendar, schedule meetings, and coordinate appointments.
  • Review, organize, and maintain medical and compliance-related documentation.
  • Draft and respond to professional emails, letters, and reports using appropriate medical and technical terminology.
  • Liaise with hospitals, medical suppliers, and internal departments to coordinate operations.
  • Prepare presentations, reports, and internal communications for management review.
  • Handle confidential medical and business information with discretion and accuracy.
  • Assist with onboarding, project coordination, and follow-ups for ongoing healthcare projects.
  • Maintain data records, contracts, and operational trackers via Office 365 tools and CRM platforms (Zoho or similar).
  • Support marketing and administrative initiatives as needed, including data entry, communication, and research.

Requirements

  • Bachelor's degree in Business Administration, Medical Administration, or a related field.
  • Minimum 2–4 years of experience as an Executive Assistant, preferably in a healthcare or medical services environment.
  • Strong understanding of medical terminology, anatomy, and healthcare workflows.
  • Excellent written and verbal communication skills in English.
  • Proficient in Microsoft Office 365, Outlook, Word, Excel, PowerPoint, and familiar with Zoho CRM or similar tools.
  • Ability to multitask, manage priorities, and handle sensitive information with professionalism.
  • Experience coordinating between multiple stakeholders and managing time-sensitive deliverables.
  • Exceptional attention to detail and organizational skills.
  • Knowledge of AU healthcare compliance standards (preferred but not mandatory).

Job Type: Full-time

Benefits:

  • Work from home

Work Location: Remote

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