Admin Assistant

4 days ago

Ayala Alabang, National Capital Region, Philippines FLI Full time ₱216,000 - ₱240,000 per year

Provides administrative support. He/she is in charge of administrative requirements of the project. Duties involves processing of permits, move in/out of unit owner/tenant, safekeeping of records, preparing of requests for payment. Together with the Building Manager, he/she is also responsible in meeting the administrative concerns of the unit owners/homeowner

KEY ACCOUNTABILITY 1 - Handle Administrative Requirements

  • Attend to all concerns received from the tenant/unit owners/homeowners and endorse to the concerned personnel (e.g. Building Manager, Building Engineers, Accounting). Including answer and monitor of on-line ticketing system.
  • Process permits, IDs and passes of the tenants/unit owners/homeowners, move in/out transactions and certificate of acceptance.
  • Accept all communications and documents for the Property Management Office and routing the same to concerned personnel.
  • File, safekeep and update all records of the Property Management Office. Including the following: o Update on Meralco transfer of account name. o Inventory of parking, 201 and masterlist.
  • Prepare Requests for Payment (RFP) to suppliers, contractors, utilities, government agencies and others.
  • Act as coordinator of the day-to-day operation of Admin Office and community events.
  • Implementation of account disconnection to unit owners.
  • Assist the Billing and Collection Assistant in the SOA distribution, preparation and release of default notices/collection notices to unit owners, including delinquent accounts, reconciliation of accounts in absence of accounting and billers.
  • Coordinates with CWSI for water bill concerns.
  • Immediately inform/report any incidents related to tasks.

KEY ACCOUNTABILITY 2 – Other task

  • If with RFID System: monitor and update RFID system and masterlist.
  • If the Project is under Filinvest Board: update turn-over online of Filinvest.

QUALIFICATIONS

  • Bachelor of Science Major in Management and other Business-related course
  • At least 1 year of customer service experience
  • Available as a reliever for 3 months
  • Must be willing to work onsite in Alabang, Muntinlupa

Job Type: Fixed term

Contract length: 3 months

Pay: Php18, Php20,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • Customer service: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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